Sales & Services Assistant

Hines; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

aparto is a UK and Ireland based accommodation and student experience provider. We’re seeking a friendly, reliable individual to deliver sales, customer service and admin support to the aparto team in Dublin.

You will handle queries by phone and email, support show flat viewings, and assist with events and marketing at student fairs, ensuring smooth operations and a welcoming environment for residents and visitors.

Qualifications

• Friendly and approachable; provide sales, customer service and administrative support.
• Effective written and verbal communication with students and staff.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Manage all general student-related queries including responding to letters and emails.
• Provide weekly performance related information for sharing with the management team.
• Keep the show flat clean and tidy for viewings and assist with viewings.
• Arrange appointments and assist with show flat viewings for interested students.
• Participate in face-to-face marketing activities at student fairs or leafleting.
• Inspect flats, rooms and kitchens during turnaround periods.
• Be flexible on hours and work occasional evenings or weekends for events and fairs.
• Assist with summer turnaround, including resident checkouts and check-ins.
• Prepare documentation and arrival packs for new residents.
• Answer enquiries via telephone and email and meet/exceed customer expectations.
• Manage and update office information systems, contact databases and paper files.
• Carry out ad hoc duties as required.

Skills

Friendly demeanor

Strong communication

Attention to detail

Customer service experience

Organisational skills

Job description

Overview

Who are we?

aparto is an accommodation and student experience provider based in the UK and Ireland, providing amazing experiences in all of our communities by investing in our people, our facilities and our brand. We believe in student homes, not student rooms, and we want to provide the best experience possible. We strive to constantly improve. To take feedback from our teams, our residents and our business partners. We aim to provide safe, fun places to live and work.

Responsibilities

Role Profil

This role might suit someone who is friendly, reliable and has great attention to detail. You will be a hardworking, determined and enthusiastic individual with a knack for communicating with students. To provide sales, customer service and administrative support to the aparto team

• To manage all general student related queries including responding to letters and emails.

• To provide weekly performance related information for sharing with the management team.

• To ensure that the show flat is kept clean and tidy at all times in readiness for viewings.

• To make appointments and assist with viewings of the show flat to interested students.

• To participate in face to face marketing activities at student fairs or leafleting in key areas.

• To inspect flats, room and kitchens during our turnaround period.

• To be flexible on hours.

• To work occasional evenings or weekends for events and fairs.

• To work occasional weekends on a Rota basis during the busy months

• To assist with the summer turnaround period; to include resident check outs and check ins.

• To prepare the documentation and arrival packs for all new residents.

• To answer all enquiries via telephone and email.

• To meet and greet customers and external visitors.

• To manage, improve and update the office information systems including contact databases and paper files.

• To carry out any ad hoc duties.

Qualifications

Person Specification

The below underpins the service provided by aparto; our values. We have great people who put the customers first at every opportunity. They will always be encouraged to have fun whilst remaining dedicated to always improve our service.

• Friendly and approachable

• Can do attitude to

• Able to communicate effectively with people at all levels (orally and in writing).

• Good problem solving skills / ability to use own initiative

• Responsive to all queries

• Influencing skills and a professional approach

• Student accommodation experience

• Customer service experience

• Basic CRB Disclosure

• Outgoing and happy member of a team

• Enthusiastic

• Willingness to get involved in social functions i.e. Halloween, Christmas and Student Open Days etc.

• A desire to learn and to continually develop

• Willing to attend relevant training days/sessions

• Willing to seek feedback and review ways to do things better

Closing

We are an equal opportunity employer and support workforce diversity.