Sales Administrator

Matrix Recruitment Group; Mullingar; On-site; EUR 32,000 - 42,000; Full time

Job summary

Matrix Recruitment Group is assisting in the search for a Sales Administrator to join a collaborative team in Mullingar. This permanent, full-time on-site role reports to the Commercial Manager and supports the Sales Representative by managing customer orders from enquiry to delivery.

The ideal candidate has at least 2 years of experience in sales administration or order processing, proficient in Outlook and Excel, and possesses strong organisational and communication skills with a reliable,

Qualifications

• Minimum 2 years of experience in sales administration or order processing.
• Proficient with Outlook and Excel.
• Excellent organizational skills and attention to detail.
• Confident, clear communicator by phone and email.
• Self-driven and reliable.

Responsibilities

• Manage customer orders from enquiry to delivery.
• Prepare quotes and samples for customers.
• Follow up on outstanding work and obtain sign-offs.
• Accurately process orders and issue confirmations.
• Monitor orders through to dispatch and flag delays.
• Liaise with production, operations and finance to ensure smooth order flow.
• Be the go-to contact for the Sales Rep and update on order progress.
• Inform customers about samples, order status and timelines.
• Maintain accurate order records and documentation.

Skills

Organizational skills

Communication

Self-motivated

Reliability

Tools

Outlook

Excel

Job description

What You Need to Know:

We’re searching for a Sales Administrator to join a collaborative team within a well-established organisation. If you’re keen to work on-site and are ready to make an immediate impact, this could be the right next step for you.

Your New Job:

In this permanent, full-time role, you’ll work closely with a Sales Representative and report to the Commercial Manager. You’ll play a key part in managing customer orders from the initial enquiry all the way through to delivery.

Key Duties and Responsibilities:

• Manage customer accounts and process orders received by email
• Prepare quotes and generate samples for customers
• Follow up on outstanding work and obtain sign-offs
• Accurately process orders and promptly issue confirmations
• Monitor orders through to dispatch, highlighting any delays
• Liaise with the production, operations, and finance teams to ensure smooth order flow
• Be the go-to contact for the Sales Rep, keeping them updated on order progress
• Keep customers informed about samples, order status, and timelines
• Maintain accurate order records and send necessary documentation

What Are We Looking For?:

• Previous experience in sales administration or order processing (minimum 2 years)
• Proficient with Outlook and Excel
• Excellent organisational skills and attention to detail
• Confident, clear communicator both by phone and email
• Self-driven and reliable