Sales Administrator

Shaw Commercials Group; Ireland; On-site; EUR 30,000 - 40,000; Full time

Job summary

Shaw Commercials Group in Ireland is looking for a Sales Administrator to manage stock plans, assist the sales team with quotations, and maintain detailed financial records for sales. This full-time permanent position offers a broad skill set and promising career path within the motor industry.

The ideal candidate should have excellent communication skills, strong organization, and flexibility to support the sales team efficiently. This role involves collaboration with various departments and timely processing of tenders.

Responsibilities

• Manage the Renault Trucks stock plan portal.
• Maintain a unique vehicle sale file for every new sale.
• Assist the sales team with the preparation of quotations.
• Maintain detailed financial records for each sale.
• Prepare and process all tenders.

Skills

Communication

Organisation

Flexibility

Planning

Job description

Contact: Trucks & Trailers: 087 100 6211, Vans: 087 108 2441. Address: Breaffy Road Business Park, Breaffy Rd, Castlebar, Co. Mayo, F23 N996.

Sales Administrator

Shaw Commercials is seeking applications for the position of Sales Administrator. This is a full‑time permanent position with the main Renault Trucks Dealer for the West of Ireland. We also partner with Schmitz Cargobull, and we are the main dealer for Lecapitane in the Republic of Ireland. With over 25 years in business and significant growth, this full‑time position offers a challenging, broad‑based skill set and an excellent career path in the motor industry.

Manage Stock Plan

• Managing the Renault Trucks stock plan portal.
• Review, monitor and allocate service charges.
• Manage chassis curtailments and maintain control sheets.
• Reconcile adopted vehicles each week to statement and curtailments previously deducted.
• Maintain ongoing stock levels, new and used.

Vehicle Sale File

• Maintain a unique vehicle sale file for every new sale.
• Assemble all key documents from sales invoice to purchase invoice and assembling all associated costs.
• Maintain checklists supplied.
• Update and manage vehicle management software and provide regular reports.

Quotations and Administration

• Assist the sales team with the preparation of quotations for vehicle / trailer orders.
• Assist the sales team in all steps of the sale process from quotation to invoicing.
• Assist with follow up calls regarding finance, product supply lines and stock plan management.
• Work closely with the accounts department, ensuring that the sales team are up to date with regard to the timing of receipts and payments on the sale and purchase of all vehicles.

Profit / Loss Controls

• Maintain detailed financial records for each sale with associated washout for each linked trade‑in.
• Ensure all costs across the business are captured and this information is consistent with software.
• Vehicle transportation / delivery costs are recorded.
• Prepare monthly summary report, quarterly report and six‑monthly reports.
• Maintain a control of monthly registrations – maintain workbook monthly.
• Update software scheduling with new registrations to alert for maintenance and testing of vehicles in the future. Work with the Planner in Shaw Commercials regarding future scheduling.
• Apply for extended warranty and / or R&M for all new vehicles where applicable. Also update software and Planner to alert the company 1 month before such warranty / R&M expires.

Tenders

• Prepare and process all tenders.
• Monitor Gov E‑tenders online and ensure all opportunities to tender are addressed in a timely fashion.
• Work closely with the sales team to ensure competitive pricing is achieved.

Candidate Skills

• Communication – excellent communicator with an ability to manage communication across multiple channels of the sourcing and supply of vehicles.
• Organisation – highly organised, able to access information quickly and efficiently through a highly organised system.
• Flexible – able to work alongside a team of sales representatives and meet their requirements in a timely fashion.
• Planning – good planner, ensuring that daily / weekly and monthly deadlines are met through strong planning skills, prioritising workload appropriately.

Job Types: Full‑time, Permanent