Sales Administrator

Leinster Appointments Ltd; Kildare; On-site; EUR 35,000 - 37,000; Full time

Job summary

Leinster Appointments Ltd is currently recruiting for a permanent, full-time Sales Administrator in Naas, Co. Kildare.

The role involves producing accurate sales reports and acting as the main contact for the Sales team regarding the CRM system. The ideal candidate will have approximately three years of Sales Administration experience, be highly organised, and possess strong Excel and data reporting skills to support business decisions.

Qualifications

• 3 years of experience in Sales Administration/Sales Support.
• Experience with business intelligence and reporting tools.
• Strong IT skills, especially Excel, and ability to learn new systems.

Responsibilities

• Prepare and maintain monthly sales dashboards and reports.
• Support pricing, cost information and trackers with up-to-date data.
• Coordinate with Sales team and other departments on reporting and SOPs.
• Manage customer account applications and amendments.
• Provide on-site administrative support to the Sales team.

Skills

Sales administration

BI reporting

MS Excel

Analytical skills

Customer service

Self-motivation

Tools

CRM system

BI tools

Job description

Job Description

Leinster Appointments is currently recruiting for a permanent, full time Sales Administrator in Naas, Co. Kildare. Salary between €35,000 - €37,000 depending on experience Fully office based Main duties: Produce accurate and timely sales reports, information, presentations and other reporting materials as required. Act as a key point of contact for the Sales team in relation to the companys CRM system, working closely with Marketing and other stakeholders to support system development, governance and best practice. Complete and support the preparation of sales-related documentation, including sample requests, order/gatekeeping processes and other administrative requirements. Maintain and update customer sales forecasts within internal reporting systems, following up with customers where required. Provide indicative pricing and cost information to the Sales team using the most up-to-date pricing tools and maintain accurate pricing trackers. Work collaboratively across departments to identify opportunities to improve internal and external reporting, processes and data accuracy. Process new customer account applications and amendments to existing customer information as required. Support the generation of customer documentation and completion of credit checks for new accounts where required. Regularly review and validate customer and sales data to ensure information held on internal systems remains accurate and up to date. Support the preparation and generation of business intelligence reports for regular customer reviews, providing Sales Managers with accurate information and insights to support presentations. Review sales guidance and reporting on a regular basis, identifying discrepancies and providing feedback to Sales Managers to improve data accuracy and reporting standards. Prepare and publish monthly sales dashboards and reporting for senior management. Assist with the creation, review and maintenance of Sales Standard Operating Procedures (SOPs), ensuring processes remain aligned with business and Sales team requirements. Maintain the Sales team annual leave calendar and provide visibility of upcoming leave and cover requirements. Assist with the organisation and coordination of key promotional and commercial events. Provide on-site administrative support to the Sales team, liaising with other departments to resolve enquiries and support business requirements. Provide administrative cover and support during periods when members of the Sales team are travelling or unavailable. Undertake any other administrative or sales support duties assigned by senior management, ensuring all relevant activity is accurately recorded and completed. Main responsibilities: Approximately three years' experience within a Sales Administration or Sales Support environment, ideally within an FMCG, B2B or similar commercial organisation. Experience working with business intelligence and reporting tools. Self-motivated and able to work effectively under pressure while meeting deadlines. Ability to work independently using initiative, while also contributing effectively as part of a wider Sales team. Confident and articulate with a strong customer-service focus. Highly organised, adaptable and able to manage competing priorities. Excellent attention to detail with strong written and verbal communication skills. Strong IT skills, particularly Microsoft Excel, with the ability to quickly learn and adapt to new systems. Proactive approach to identifying opportunities to improve processes, systems and reporting efficiencies. Strong numerical and analytical skills, with an understanding of pricing, costs and margins. TPBN1_IJ