Office Administrator

Colas Ireland; Dublin; On-site; EUR 29,000 - 38,000; Full time

Job summary

Colas Ireland seeks an administrative professional to manage sales information and assist invoicing processes. You will ensure dockets are correctly issued, data is uploaded to ERP daily, and customer records and pricing details are accurately maintained.

Key tasks include liaising with the Sales Manager, producing production reports, and supporting the Finance team on invoicing queries while upholding Health & Safety standards.

Qualifications

• Strong communication with customers and colleagues.
• Attention to detail and accuracy.
• Rigour and discipline in work.
• Proficient with SharePoint, Microsoft tools and ERP systems.
• Team player with flexibility.

Responsibilities

• Process delivery dockets and coordinate with weighbridge operator to issue dockets for sales.
• Upload data from weighbridge software to ERP daily and ensure manual dockets are entered.
• Add sales data to the ERP to prepare for invoicing.
• Maintain customer information including contacts and invoicing rates.
• Collaborate with Sales Manager to verify pricing and retrieve POs for invoicing.
• Produce daily production reports in liaison with Plant Manager.
• Coordinate with Finance on invoicing queries.
• Maintain effective communication with customers and staff via phone or computer.
• Comply with Health & Safety rules.

Skills

Good communication

Attention to detail

Rigor

Team player

Flexible

Proficient computer skills

Tools

SharePoint

Microsoft tools

ERP systems

Job description

The Colas Group operates internationally in all aspects of transport infrastructure. As part of the global organisation, Colas Ireland is primarily involved the distribution of bitumen products, emulsion and emulsifier manufacturing, and the provision of specialist road maintenance services on the national, regional and local road network. In Ireland Colas operates from 14 locations across the island of Ireland.

Mission

Administer of the sales information to be prepared for invoicing.

Main Responsibilities

• Delivery Dockets. Work with weighbridge operator to ensure all dockets are correctly issued for sales.
• Sales Information. Upload data from weighbridge software to ERP on a daily basis and ensure any manual dockets are imputed to the weighbridge software in advance.
• Adding Sales Data. Add the additional sales data to the ERP system from the delivery dockets to prepare for invoicing.
• Customer Information. Maintain customer information including contact details and sales rates, along with customer requirements for invoicing.
• Liaise with Sales Manager. Work with sales manager to ensure pricing is correct and PO’s are retrieved from customers in preparation for invoicing.
• Production. Liaise with Plant Manager to produce a daily production report.
• Invoicing. Liaise with Finance team for invoicing queries.
• Customers And Staff. Good communication skills i.e., interactions with customers and fellow staff – verbal and electronically (phone or computer).
• Health & Safety. Comply with the rules of the Company in regard to health and safety.

Skills

• Be a good communicator.
• Attention to detail and accuracy
• Rigor - discipline
• Proficient Computer Skills. – Knowledge of SharePoint, Microsoft tools and preferably other ERP systems.
• Team player
• Be flexible.