Supply Chain Coordinator

Oakpark Foods; Cahir; On-site; EUR 40,000 - 55,000; Full time

Job summary

Oakpark Foods, based in Cahir, County Tipperary, seeks a Supply Chain Co-Ordinator to support the operations and coordinate with Planning, Finance, Sales & Marketing, IT and Quality Control. The role involves inputting sales orders (EDI), coordinating domestic and export loads, stock movements, and liaising with distribution centres across Ireland and Great Britain.

You will also manage haulage partners, prepare ASN and customs documentation, coordinate inbound/outbound logistics, and address

Qualifications

• 3+ years in a similar role.
• Strong analytical skills and industry experience would be an advantage.
• Good understanding of IT software packages with strong Excel knowledge.
• Excellent communication & interpersonal skills.
• Strong planning and organisational skills.
• Strong problem-solving skills.
• Third level qualification an advantage but not essential.

Responsibilities

• Sales order inputting onto the software system daily (EDI) and ensure accuracy.
• Reviewing, confirming, and inputting customer orders serviced from third party logistics.
• Co-ordinating collection times for domestic and export loads.
• Load optimisation to deliver optimum unit cost of distribution.
• Managing stock movements in third party locations in Ireland & Great Britain.
• Liaising with customer distribution centres in Ireland & Great Britain.
• Managing haulage and distribution partners daily.
• Completing Advance Shipping Notices (ASN) for customers and 3PL locations.
• Arranging daily product intake times with raw material suppliers for Cahir & Clonmel sites.
• Managing returnable packaging stock and movements with Irish & European suppliers.
• Daily stock movements between sites and a 3rd party stock location for cost efficiency.
• Completing customs declarations, Traces Export Health Certificate, and IPAFFS for loads to GB.
• Liaising with Department of Agriculture to ensure EHCs are correct and signed off.
• Attending internal planning & logistics meetings.
• Coordinate inbound/outbound logistics with despatch team to ensure timely shipping.
• Respond to customer queries and follow up to resolve matters.
• Run daily reports, reconcile, summarize and share with departments.
• Address shipment and inventory issues.

Job description

The Supply Chain Co-Ordinator will report directly to the Supply Chain Manager and join an expanding and motivated team in Oakpark, Cahir. The Supply Chain Co-Ordinator will play a central role in the operations department and will also interact with other departments in the company (including Planning, Finance, Sales & Marketing, Administration, IT, and Quality Control).

Main Duties:

• Sales order inputting onto our software system daily (majority of orders received via EDI). Ensure this information is accurate and correct.
• Reviewing, confirming, and inputting all customer orders serviced from third party logistic locations.
• Co-ordinating collection times for both domestic and export loads.
• Load optimisation to deliver optimum unit cost of distribution for the business.
• Managing stock movements in third party locations in both Ireland & Great Britain.
• Liaising with customer distribution centres in both Ireland & Great Britain.
• Day to day management of our haulage and distribution partners.
• Completing Advance Shipping Notices (ASN) for customers and third-party logistic locations.
• Arranging daily product intake times with raw material suppliers to both our sites (Cahir & Clonmel).
• Managing returnable packaging stock and movements with our Irish & European supplier base.
• Managing daily stock movements between our sites and a third-party stock location to ensure an optimum cost of distribution.
• Completing customs declaration, Traces Export Health Certificate, and IPAFFS declaration for each load going to Great Britain.
• Liaising with the Department of Agriculture to ensure EHC’s are correct and signed off in a timely manner.
• Attending and presentation at daily internal planning & logistics meetings.
• Coordinate inbound and outbound logistics – work closely with the despatch team daily to ensure shipping happens in a timely and efficient manner. This includes movement of trucks between our own sites.
• Answering customer queries and follow up to ensure any matters are resolved.
• Run daily reports, reconcile, summarise and share with the relevant departments.
• Addressing and resolving shipment and inventory issues.

Requirements:

• Industry experience and strong analytical skills would be an advantage.
• Good understanding of IT software packages and a strong knowledge of Microsoft Office - in particular Excel.
• Excellent communication & interpersonal skills.
• Strong planning and organisational skills.
• Strong problem-solving skills.
• Third level qualification an advantage but not essential.
• 3+ years in a similar role.

Job Type: Full-time

Ability to commute/relocate:

• Cahir, County Tipperary: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Work Location: In person