RFI Writer II — Remote Proposals Specialist

ICON Clinical Research; Dublin; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance offerings

Retirement planning

Employee assistance program

Life assurance

Flexible country-specific benefits

Job summary

ICON Clinical Research is seeking an experienced RFI Writer II to lead the end-to-end response process in the UK or Ireland. This role focuses on writing, editing and finalising RFIs and pre-sales documents in collaboration with Business Development and subject matter experts.

You will coordinate content, manage timelines, and ensure a consistent voice across proposals while building expertise in assigned service areas.

Qualifications

• Strong written communication and editing skills with excellent attention to detail.
• Experience creating, reviewing, or coordinating professional business documents.
• Ability to manage multiple projects and deliver to firm deadlines.
• Excellent stakeholder management skills and confidence working with a broad range of subject matter experts.
• Strong organisational and project management capabilities.
• Ability to work independently, take initiative, and demonstrate sound judgement.
• Critical thinking and proactive problem-solving skills.
• A strong work ethic and commitment to delivering high-quality results.
• Experience using Microsoft Office applications.
• Experience with SharePoint is advantageous, although training will be provided.

Responsibilities

• Lead and coordinate the end-to-end RFI process from kick-off through submission.
• Organise and facilitate meetings with Business Development teams, operational leaders, VPs, and subject matter experts.
• Write, compile and edit content to ensure responses are accurate, compelling, and delivered with a consistent voice.
• Gather and coordinate information from subject matter experts across the business.
• Partner with Business Development teams to develop strategic and tailored responses for prospective clients.
• Manage timelines, priorities and stakeholder input to ensure high-quality deliverables are completed on schedule.
• Maintain and update the RFI Content Library, ensuring content remains current and relevant.
• Build expertise within assigned service areas and contribute strategic insight to discussions and proposal development activities.
• Identify opportunities to improve processes and drive greater efficiencies within the team.
• Support strategic partnership RFIs and RFPs with guidance from senior team members.

Skills

Strong written communication

Editing

News/Prospect content coordination

Managing multiple projects

Stakeholder management

Organisational skills

Independent working

Critical thinking

Problem-solving

Microsoft Office

SharePoint (advantage)

Education

Undergraduate degree or equivalent

Tools

Microsoft Office

SharePoint

Job description

ICON Clinical Research is seeking an experienced RFI Writer II to lead the end-to-end response process in the UK or Ireland. This role focuses on writing, editing and finalising RFIs and pre-sales documents in collaboration with Business Development and subject matter experts.

You will coordinate content, manage timelines, and ensure a consistent voice across proposals while building expertise in assigned service areas.