Recruitment Specialist

Cpl Group; Dublin; On-site; EUR 28,000 - 40,000; Part time

Job summary

Cpl Healthcare is seeking a Recruitment Specialist to join our Talent Solutions team in Dublin or Cork. This 6-month contract will support candidate management, onboarding, and compliance across healthcare recruitment projects.

You will work closely with Talent Coordinators and Project Leads, ensuring accurate records in CRM, timely communication with candidates, and adherence to GDPR and quality standards.

Qualifications

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Confident written and verbal communication.
• Customer-focused with a proactive and professional approach.
• Ability to manage multiple priorities within a fast-paced environment.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel.

Responsibilities

• Review candidate applications and maintain accurate candidate records within CRM and recruitment systems.
• Conduct initial pre-screening activities, including eligibility and documentation checks.
• Coordinate candidate interviews, assessments, onboarding activities, and compliance appointments.
• Provide a professional and responsive experience for candidates throughout the recruitment process.
• Respond to candidate queries via email and phone, ensuring timely communication and support.
• Collect, track, and maintain candidate documentation, including references, identification, qualifications, certifications, and regulatory requirements.
• Update candidate compliance status within CRM systems, ensuring records remain accurate and audit-ready.
• Prepare onboarding documentation, contracts, and candidate packs for review and approval.
• Assist with Garda Vetting, overseas police clearances, occupational health requirements, and other pre-employment checks.
• Coordinate candidate onboarding activities and ensure a smooth transition into placement.
• Support communication between candidates, clients, and internal teams throughout the onboarding process.
• Maintain shared trackers, reports, and project documentation.
• Generate routine reports relating to candidate pipelines, compliance status, and project activity.
• Provide administrative support to Talent Specialists, Project Leads, and Managers across healthcare recruitment projects.
• Monitor workflow progress and proactively escape risks, delays, or issues.
• Contribute to continuous improvement initiatives that enhance candidate experience and operational efficiency.

Skills

Organisational skills

Attention to detail

Communication skills

Customer-focused

Multitasking abilities

Tools

Microsoft Office

Outlook

Excel

CRM/ATS experience

Job description

Recruitment Specialist

Location: Dublin or Cork

Contract: 6 months

Role Overview

The Recruitment Specialist within the Cpl Healthcare Talent Solutions team provides essential operational and administrative support across healthcare recruitment projects, helping to deliver exceptional talent solutions for our clients.

Working closely with Talent Coordinators, Talent Specialists, Project Leads, and client stakeholders, the Talent Specialist supports candidate management, compliance activities, onboarding processes, and recruitment operations. This role is ideal for someone highly organised, detail-oriented, and interested in recruitment, talent acquisition, project coordination, or healthcare workforce solutions.

Key Responsibilities

Candidate Administration & Support

• Review candidate applications and maintain accurate candidate records within CRM and recruitment systems.
• Conduct initial pre-screening activities, including eligibility and documentation checks.
• Coordinate candidate interviews, assessments, onboarding activities, and compliance appointments.
• Provide a professional and responsive experience for candidates throughout the recruitment process.
• Respond to candidate queries via email and phone, ensuring timely communication and support.

Compliance Coordination

• Collect, track, and maintain candidate documentation, including references, identification, qualifications, certifications, and regulatory requirements.
• Update candidate compliance status within CRM systems, ensuring records remain accurate and audit-ready.
• Follow up with candidates regarding outstanding documentation and compliance requirements.
• Prepare candidate files for review by Talent Specialists and compliance teams.
• Support adherence to GDPR and internal quality standards.

Onboarding Support

• Prepare onboarding documentation, contracts, and candidate packs for review and approval.
• Assist with Garda Vetting, overseas police clearances, occupational health requirements, and other pre-employment checks.
• Coordinate candidate onboarding activities and ensure a smooth transition into placement.
• Support communication between candidates, clients, and internal teams throughout the onboarding process.

Project & Team Support

• Maintain shared trackers, reports, and project documentation.
• Generate routine reports relating to candidate pipelines, compliance status, and project activity.
• Provide administrative support to Talent Specialists, Project Leads, and Managers across healthcare recruitment projects.
• Monitor workflow progress and proactively escape risks, delays, or issues.
• Contribute to continuous improvement initiatives that enhance candidate experience and operational efficiency.

Key Skills & Experience

Essential

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Confident communication skills, both written and verbal.
• Customer-focused with a proactive and professional approach.
• Ability to manage multiple priorities within a fast-paced environment.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel.

Desirable

• Previous experience in recruitment, talent acquisition, HR administration, customer service, or project administration.
• Experience using CRM, ATS, or workforce management systems, such as Salesforce.
• Experience of public service recruitment is desirable.
• Knowledge of compliance or onboarding processes.
• Experience working within healthcare, recruitment, or professional services environments.

Why Join Us?

• Join one of Ireland's leading healthcare workforce solutions providers.
• Gain exposure to large-scale recruitment projects supporting healthcare services across Ireland.
• Work alongside experienced recruitment and project management professionals.
• Structured onboarding, training, and ongoing development opportunities.
• Clear progression pathways into Talent Specialist, Project Lead, Recruitment Consultant, and other leadership roles.
• Supportive, collaborative, and high-performing team environment.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.