Recruiting Coordinator (EMEA)

Notion; Ireland; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Notion is seeking a Recruiting Coordinator to partner with recruiters and hiring managers to deliver a thoughtful candidate experience, from scheduling interviews to answering questions.

You’ll handle high-volume interview scheduling for GTM roles, maintain organized communication, and help refine processes with the team.

This role is ideal for someone early in their recruiting career who wants durable fundamentals and growth in recruiting operations.

Qualifications

• 2+ years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment.
• Strong communication and interpersonal skills, with a professional and friendly demeanor.
• Able to use AI tools to streamline scheduling and candidate care.
• Comfortable navigating ambiguity and adapting in a fast-moving startup environment.

Responsibilities

• Coordinate interviews with care and precision.
• Manage and schedule a high volume of interviews across GTM roles.
• Be a consistent touchpoint for candidates, answering questions and resolving issues.
• Collaborate with Recruiters and Hiring Managers to refine hiring processes and candidate experience.

Skills

Recruiting coordination

Interview scheduling

Communication skills

Ambiguity tolerance

Tools

Ashby

Workday

Slack

Job description

• We’re looking for a Recruiting Coordinator to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. This role sits at the center of our hiring process and plays an important role in how candidates experience Notion
• You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional. You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes—so candidates leave feeling excited about what we’re building, regardless of the outcome
• Coordinate interviews with care and precision
• You’ll manage and schedule a high volume of interviews across primarily GTM roles, balancing speed with attention to detail. You’ll anticipate needs, communicate clearly, and keep candidates and interviewers aligned - making the process feel smooth and predictable, even as things move quickly
• Build strong recruiting foundations
• This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion. With support from the team, you could take on light sourcing work, process improvements, and additional ownership as your skills grow - creating a strong foundation for future growth in recruiting, operations, or people-focused roles

• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results
• A steady, calm approach in fast-moving environments
• Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details
• 2+ years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
• Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates
• Ability to navigate ambiguity with optimism
• Experience supporting both GTM roles, including remote and in-person interview scheduling
• Experience with Ashby, Workday, Slack
• Experience in a high-growth or startup environment