QA Document Controller – Temporary Specific Purpose Contract (approx. 12 months).

Sirus is a member of the SAUTER Group; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Sirus, a member of the SAUTER Group, seeks a Document Controller to support the organisation and management of project documentation for a key project. The role ensures documents are maintained, controlled, and up to date throughout the lifecycle, with involvement in document control systems, RFIs, reviews, and approvals.

The position is based in Dublin with travel to client sites and periods of work in Germany as required for project delivery.

Qualifications

• Highly organised with the ability to prioritise workload.
• Logical and structured approach to work.
• Excellent attention to detail with a high level of accuracy.
• Strong communication and interpersonal skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Project Document Control: organise and maintain project documentation; manage revision control and trackers.
• RFI: prepare, coordinate and submit RFIs and maintain RFIs tracker.
• Testing Protocols: review and organise testing protocols prior to submission.
• Handover Documentation: prepare and circulate final documentation packs for client handover.

Skills

Highly organised

Attention to detail

Strong communication

Team player

Proactive

Project support experience

Job description

As a Document Controller at Sirus, you will support the organisation and management of project documentation for a key project, ensuring that documentation is accurately maintained, controlled, and up to date throughout the project lifecycle.
This is a Temporary Specific Purpose Contract (approx. 12 months).

The Document Controller will support the organisation and management of project documentation for a key project, ensuring that documentation is accurately maintained, controlled, and up to date throughout the project lifecycle. The role involves maintaining document control systems, tracking submissions and RFIs, coordinating document reviews and approvals, and supporting effective document management processes.

Working closely with the QA Manager and Project Managers, this role provides an opportunity to develop skills and gain experience within the QA and project delivery functions. The role will be based in our Dublin office, with travel to client sites and periods of work in Germany required as part of project delivery.

Project Document Control:

• Project Document Control
• Support the organisation and maintenance of project documentation.
• Assist with document revision control and version management.
• Coordinate wet and electronic signing processes.
• Maintain change control documentation and trackers.
• Assist with the redlining and updating of project documents.
• Assist with the preparation and review of documents prior to submission to the client.
• Submit documents to clients through their designated platforms.
• Maintain and update the project submittal tracker.

Request for Information (RFI):

• Assist with the preparation and coordination of RFIs.
• Submit RFIs through client systems.
• Maintain and update the RFI tracker.

Project Testing Protocols:

• Support the review and organisation of testing protocols prior to submission.
• Assist with reviewing executed testing protocols before submission to the client.

Project Handover Documentation:

• Assist with the preparation and organisation of final project documentation.
• Circulate documents for review and approval.
• Support the preparation of project handover documentation packs.

Skills, Qualifications & Experience

• Highly organised with the ability to prioritise workload.
• Logical and structured approach to work.
• Excellent attention to detail with a high level of accuracy.
• Strong communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• Highly motivated with a proactive and enthusiastic approach.
• Min 1-2 years’ experience in a document control, administration, or project support role would be beneficial.

Reports To

QA & Compliance Manager and Project Managers where applicable

Remuneration & Conditions

• Salary commensurate on experience.
• Working from Dublin office or client sites as required.
• Specified Purpose Contract (duration approx. 12 months).

Working from our Dublin office in Ballymount or client sites as required.