Document Controller- 12 months FTC

Turner & Townsend; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Full-time position

23 days annual leave (+2)

Career development opportunities

Global project exposure

Job summary

Turner & Townsend in Ireland is seeking a skilled Document Controller to support the PMO across project lifecycles. You will manage a central document repository, enforce version control, and ensure timely distribution to stakeholders while maintaining compliance.

With 5+ years in document control, you will mentor junior controllers, drive process improvements, and generate status reports for governance. Proficiency in MS Office and SharePoint is essential in a collaborative, fast-paced

Qualifications

• 5+ years in document control and a proven track record handling project document control for high-value projects.
• Knowledge of quality management and process improvement practices within construction.
• Strong experience with document management systems, databases and software.
• Proficiency in document management software (DMS), MS Office and SharePoint.

Responsibilities

• Monitor creation, tracking and storage of documents in a central repository to enable easy access.
• Develop and refine version control protocols to keep current documents and maintain history.
• Manage distribution of documents to internal and external stakeholders for timely dissemination.
• Ensure documentation adheres to policies, standards and regulatory requirements.
• Regulate access rights to safeguard sensitive information and support audits.

Skills

Document control

Quality compliance

DMS

SharePoint

MS Office

Education

Degree (Level 8+)

Tools

Microsoft Office

SharePoint

DMS software

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

The Document Controller is responsible for supporting teams across the PMO function with all document storage, sharing and protocol. The role holder acts as a main point of contact for documentation queries for the organisation. As part of the document controls team, the role holder monitors the implementationof document control tools, manages the document system and provides support to junior document controllers inthe team. The role holder ensures compliance with standards, maintains accurate records and identifies processimprovement opportunities. The role holder drives effective document management throughout the projectlifecycle.

Responsibilities:

Monitor the creation, tracking, and storage of documents in a centralised repository, ensuring optimal organisation for easy access and retrieval.

Develop and refine version control protocols to ensure the most current and relevant documents are utilised, while maintaining comprehensive records of historical versions for reference.

Monitor the precise management of documents, including tracking revisions and maintaining accuracy and consistency in document versions.

Manage and optimise the distribution of documents to internal and external stakeholders, ensuring timely and accurate dissemination of critical information.

Ensure all documentation strictly adheres to organisational policies, industry standards, and regulatory requirements, upholding consistency in document formats and templates.

Implement and regulate access rights to safeguard sensitive information, ensuring only authorised personnel have appropriate access.

Facilitate and enhance communication with team members, stakeholders, and vendors to streamline document exchanges and updates.

Coordinate and improve the document review and approval processes, ensuring efficient and timely revisions and endorsements from relevant stakeholders.

Maintain and enhance records of document history, including revisions, approvals, and distribution logs, crucial for audits and future references.

Generate and analyse reports on document status, activities, and compliance to support project management and strategic decision-making.

Identify and implement opportunities to improve document management processes and systems, ensuring they remain effective and evolve with project needs.

Lead the prioritisation of tasks to meet deadlines and manage document flow across various project phases efficiently.

Proactively identify and resolve complex issues related to document management, implementing solutions quickly and effectively.

Provide guidance and support to junior document controllers, fostering a collaborative and efficient team environment.

Perform additional tasks, activities or other duties as may be required or assigned as part of the role.

Experience:

>5 years' experience in document control and a proven track record of handling project document control

activities in high valuerail projects or projects of a similar scale / complexity.

Knowledge of quality management and process improvement practices and systems, preferably within

the construction sector.

Strong experience in document control activities relating to compliance, quality and policies.

Strong experience working with document management systems, databases and software.

Qualifications

Proficiency in document management systems (DMS), databases, and software such as Microsoft Office, SharePoint, or specialised document control software.

Strong knowledge of project management principles and practices to align document control activities with project goals.

Strong knowledge of industry standards, regulations, and legal requirements related to document handling and storage.

Strong understanding data protection principles to safeguard sensitive and confidential information.

Ability to adapt to changing project needs and document management technologies or processes.

Ability to work effectively in a team environment.

Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.

Ability to govern and drive outcomes to ensure high quality service.

Advantageous however not mandatory for this role:

Minimum Level 8 degree (or equivalent) in relevant subject area e.g., Project Management, Business Administration etc.

Additional Information

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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