Purchasing Support Administrator

CMS Distribution; Kiltimagh; On-site; EUR 32,000 - 42,000; Full time

Job summary

CMS Distribution in Ireland is seeking a Purchasing Support & Inventory Administrator to support the Purchasing Support & Inventory Team by handling administrative tasks within the purchasing process to maintain inventory levels.

You will process purchase orders in SAP ERP, communicate with vendors, coordinate pricing and stock availability, ensure incoterms alignment, maintain master data, and respond to queries in a timely manner while coordinating stock transfers between CMS plants.

Qualifications

• Experience using SAP ERP for purchase orders and vendor coordination.
• Strong Excel skills and data accuracy in master data maintenance.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process purchase orders to vendors using SAP ERP and ensure sign-off compliance.
• Communicate with vendors to ensure swift fulfilment of POs.
• Liaise with stakeholders on pricing and stock availability.
• Ensure incoterms compliance with company and vendor requirements.
• Maintain accurate master data and pricing.
• Respond to queries in Teamwork Desk within agreed timelines.
• Process stock transfers between CMS plants and coordinate with warehouses.

Skills

Attention to detail

Communication skills

Multi-tasking

Work under pressure

Team player

Flexibility

Tools

Excel

SAP

Qlik

Job description

Job Purpose Summary

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company's and the vendor's requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain

Key Traits

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.