Purchasing Support Administrator

CMS Distribution; Kiltimagh; On-site; EUR 35,000 - 52,000; Full time

Job summary

CMS Distribution is seeking a detail‑focused Purchasing Support & Inventory colleague to assist the Purchasing Support & Inventory Team with administrative tasks across the purchasing process, helping maintain inventory levels.

You will process purchase orders, coordinate with vendors, manage stock transfers between CMS plants, maintain master data and pricing, and respond to inquiries within agreed timelines, supporting efficient supply chain operations.

Qualifications

• Excellent attention to detail in processing POs and data.
• Strong communication with vendors and sales teams.
• Ability to multi-task and manage multiple vendor procedures.
• Willingness to adapt to changing processes and deadlines.

Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing.
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines.
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses.

Skills

Attention to detail

Communication skills

Multitasking

Deadline oriented

Team player

Adaptability

Tools

SAP

Qlik

Excel

Job description

Select how often (in days) to receive an alert:

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses

Skills & Personal Attributes

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain

#INDHP

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.

Registered in England No. 2214562 | VAT No. GB125478505 | UK WEEE Reg No. WE/JB0057TS/PRO | IE WEEE Reg No. IE/00190/WB