Purchasing & Administration Coordinator

E‑Frontiers; Dublin; On-site; EUR 28,000 - 40,000; Full time

Job summary

E‑Frontiers in Ireland is seeking an organized administrator to support purchasing, procurement and project administration within a busy construction and interior fit-out environment. The role offers hands-on experience across supplier coordination, document control and accounts administration, with a clear pathway toward Accounts Payable over time.

You will work with Excel and Outlook, manage multiple priorities, and contribute to the smooth financial operations on varied projects for

Qualifications

• At least 2 years' experience in administration, purchasing or accounts support.
• Organised, detail-oriented and able to manage multiple priorities and deadlines.
• Strong numerical skills and an interest in developing your career in finance.
• Proficient in Microsoft Office, particularly Excel and Outlook, with strong communication skills.
• Experience in construction, purchasing, invoice processing or accounting systems is an advantage.

Responsibilities

• Purchasing & Procurement: Price material requisitions, place orders for live construction projects, maintain purchasing logs and source suppliers.
• Supplier Coordination: Liaise with suppliers, check invoices against purchase orders and support purchasing activities.
• Administration & Document Control: Maintain accurate records, update asset registers and ensure project documentation is current.
• Subcontractor Compliance: Maintain subcontractor records, monitor insurance certificates and pre-qualification documentation.
• Accounts Administration: Assist with invoice documentation, payment records and general financial administration.

Skills

Organised

Detail-oriented

Numerical skills

Microsoft Office

Communication skills

Multitasking

Tools

CMiC

ROS

RCT

Job description

Are you an organised, detail-oriented professional looking to develop your career in finance and administration? Join a leading construction and interior fit-out business delivering projects for high-profile clients, supporting material procurement, supplier coordination and essential project administration. This is an excellent opportunity to join a collaborative team in a varied administrative role, with the opportunity to develop into an Accounts Payable position over time. You'll gain hands-on experience across purchasing, project documentation and supplier processes, building a strong foundation for a future career in finance.

Responsibilities

• Purchasing & Procurement: Price material requisitions, place orders for live construction projects, maintain purchasing logs and source suppliers to ensure competitive pricing and value for money.


• Supplier Coordination: Liaise with suppliers, check invoices against purchase orders and support the smooth running of purchasing activities.


• Administration & Document Control: Maintain accurate records, update the company asset register and ensure project documentation is kept up to date.


• Subcontractor Compliance: Maintain subcontractor records, monitor insurance certificates and pre-qualification documentation, and support subcontract administration.


• Accounts Administration: Assist with invoice documentation, payment records and general financial administration, building the knowledge and experience needed to progress into Accounts Payable.

About You

• You have at least 2 years' experience in administration, purchasing or accounts support.


• You are organised, detail-oriented and comfortable managing multiple priorities and deadlines.


• You have strong numerical skills and an interest in developing your career in finance.


• You are proficient in Microsoft Office, particularly Excel and Outlook, with strong communication skills.


• Experience in construction, purchasing, invoice processing or accounting systems is an advantage. Familiarity with CMiC, ROS or Relevant Contracts Tax (RCT) is beneficial, and CMiC training will be provided.