Property Portfolio Coordinator (Galway)

Supermacs; Galway; On-site; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Company vehicle

Company phone/laptop

Dynamic working environment

Job summary

Supermac’s Head Office in Galway seeks an experienced Property Executive to assist the Property Manager in managing a mixed commercial and residential portfolio. You will liaise with landlords, tenants, contractors and agents, handling leases, renewals, rent reviews and service charges, while maintaining accurate records and reports.

The role requires 2-3 years in property management, strong organisational and communication skills, and a full Irish driving licence.

Qualifications

• PRSA license or property qualification is required.
• 2-3 years' experience in property management or similar.
• Commercial and residential property experience desirable.
• Strong organisational, administrative and coordination skills.
• Excellent communication and customer service skills.
• Proficient MS Office (Word, Excel, Outlook).
• Ability to manage multiple priorities and work independently.
• Full Irish driving licence; on-site 5 days a week.

Responsibilities

• Support the Property Manager with day-to-day management of commercial and residential properties.
• Coordinate tenants, landlords, contractors, agents, solicitors, surveyors and other stakeholders.
• Manage and follow up on maintenance requests, repairs, quotations and invoices.
• Coordinate property inspections, inventories, viewings, move-ins and move-outs.
• Assist with residential lettings, tenant onboarding and tenancy administration.
• Support commercial property administration, including leases, renewals, rent reviews, rates and service charges.
• Monitor rent, arrears, key dates, renewals and compliance requirements.
• Maintain accurate property files, databases, CRM systems and spreadsheets.
• Prepare reports, correspondence and documentation for the Property Manager.
• Coordinate meetings, appointments, surveys, valuations and access arrangements.
• Assist with property projects, marketing, planning and general property administration.
• Maintain action lists and ensure outstanding matters are followed through to completion.
• Provide professional and responsive customer service to tenants, landlords and clients.
• Handle confidential information and provide general executive support to the Property Manager.

Skills

Organisational skills

Administrative coordination

Communication skills

Customer service

MS Office (Word, Excel, Outlook)

Attention to detail

Problem-solving

Education

PRSA License or property qualification

Tools

CRM systems

Spreadsheets

Job description

Supermac’s Head Office in Galway seeks an experienced Property Executive to assist the Property Manager in managing a mixed commercial and residential portfolio. You will liaise with landlords, tenants, contractors and agents, handling leases, renewals, rent reviews and service charges, while maintaining accurate records and reports.

The role requires 2-3 years in property management, strong organisational and communication skills, and a full Irish driving licence.