Property Administrator - Galway

Simon Brien Bradley; Galway; On-site; EUR 28,000 - 34,000; Full time

Job summary

Sherry FitzGerald is recruiting a Property Administrator to join our Galway Lettings team. This fixed term contract is based in our Galway Office, One Galway Central, Galway City.

You will support lettings and sales administration with strong organisation and communication, liaising with landlords and tenants. You will coordinate maintenance with contractors, manage inventories and inspections, handle key management, and provide front desk support as required.

Qualifications

• Previous customer service experience.
• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, in particular Word & Excel.
• Ability to work under pressure.
• Self-motivated, able to multitask and have excellent attention to detail.
• Solutions driven and able to use initiative.
• Excellent organisational and time management skills.

Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors and recording issues.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo & text.
• Preparation of routine property inspections with tenants and landlord reports.
• Carrying out inspections with photo evidence and issuing reports.
• Coordinating works required and processing invoices.
• Key management and inventory updates on system.
• Lettings and sales administration and reception duties as required.

Skills

Customer service

Communication

MS Office

Time management

Multitasking

Attention to detail

Organisational skills

Problem solving

Initiative

Driving licence

Tools

MS Office (Word & Excel)

Job description

Sherry FitzGerald are recruiting a Property Administrator to join our Galway Lettings team.

This is a fixed term contract based in our Galway Office, One Galway Central, Galway City, H91 E3FW.

We operate within a busy and dynamic environment delivering a service of excellence. The successful candidate will be capable of working on their own initiative, be a proactive team member with excellent communication and organisational skills.

At Sherry FitzGerald we offer a wealth of opportunities. Joining us means joining a team where we support your ambition, ability, and desire to succeed every step of the way. Find out more here: https://www.sherryfitz.ie/careers/why-work-with-us

Role & Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors to include:
• Recording of maintenance issues.
• Confirming maintenance issues with landlord & contractor.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo & text.
• Preparation of routine property inspections to include:
• Arranging inspection times with tenants.
• Carrying out inspection with photo evidence.
• Creation of inspection report to landlord.
• Preparation of final tenancy inspections to include:
• Arranging final inspection with tenants.
• Carrying out of inspection with photo evidence.
• Coordinating any works required & receipt of invoices.
• Key Management.
• Update of Inventory Items and appliance codes on system.
• Lettings Administration Duties as and when required.
• Sales Administration and Reception Duties to support front desk as required.

Requirements

• Previous customer service experience.
• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, in particular Word & Excel.
• Ability to work under pressure.
• Self-motivated, able to multitask and have excellent attention to detail.
• Solutions driven, problem solver and someone who uses their own initiative.
• Excellent organisational and time management skills and ability to prioritise tasks.
• Contribute positively to the team dynamic.
• Full clean driving licence.

Sherry FitzGerald is an equal‑opportunity employer. All job applicants are considered solely on their ability to do the job and selection criteria will firmly reflect the needs of the job