Property Executive - Supermac's Head Office

Supermacs; Galway; On-site; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Company vehicle

Company phone/laptop

Dynamic working environment

Job summary

Supermac’s Head Office in Galway seeks an experienced Property Executive to assist the Property Manager in managing a mixed commercial and residential portfolio. You will liaise with landlords, tenants, contractors and agents, handling leases, renewals, rent reviews and service charges, while maintaining accurate records and reports.

The role requires 2-3 years in property management, strong organisational and communication skills, and a full Irish driving licence.

Qualifications

• PRSA license or property qualification is required.
• 2-3 years' experience in property management or similar.
• Commercial and residential property experience desirable.
• Strong organisational, administrative and coordination skills.
• Excellent communication and customer service skills.
• Proficient MS Office (Word, Excel, Outlook).
• Ability to manage multiple priorities and work independently.
• Full Irish driving licence; on-site 5 days a week.

Responsibilities

• Support the Property Manager with day-to-day management of commercial and residential properties.
• Coordinate tenants, landlords, contractors, agents, solicitors, surveyors and other stakeholders.
• Manage and follow up on maintenance requests, repairs, quotations and invoices.
• Coordinate property inspections, inventories, viewings, move-ins and move-outs.
• Assist with residential lettings, tenant onboarding and tenancy administration.
• Support commercial property administration, including leases, renewals, rent reviews, rates and service charges.
• Monitor rent, arrears, key dates, renewals and compliance requirements.
• Maintain accurate property files, databases, CRM systems and spreadsheets.
• Prepare reports, correspondence and documentation for the Property Manager.
• Coordinate meetings, appointments, surveys, valuations and access arrangements.
• Assist with property projects, marketing, planning and general property administration.
• Maintain action lists and ensure outstanding matters are followed through to completion.
• Provide professional and responsive customer service to tenants, landlords and clients.
• Handle confidential information and provide general executive support to the Property Manager.

Skills

Organisational skills

Administrative coordination

Communication skills

Customer service

MS Office (Word, Excel, Outlook)

Attention to detail

Problem-solving

Education

PRSA License or property qualification

Tools

CRM systems

Spreadsheets

Job description

You are here: Home / Job / Property Executive – Supermac’s Head Office

Property Executive – Supermac’s Head Office

Supermac’s is seeking an experienced Property Executive to join its dynamic team in their Galway based Head Office.

JOB PURPOSE:

The Property Executive will work closely with the Property Manager in the management of our commercial and residential property portfolio. The chosen candidate is the main point of contact for landlords and tenants, supporting the Property Manager in managing leases, resolving property issues and working cross-functionally across the business. This is a varied and responsible role, combining property management expertise and coordination with executive and administrative support. The successful candidate will be organised, practical, professional and confident in managing multiple tasks and stakeholders.

THE JOB:

• Support the Property Manager with the day-to-day management of commercial and residential properties.
• Coordinate tenants, landlords, contractors, agents, solicitors, surveyors and other stakeholders.
• Manage and follow up on maintenance requests, repairs, contractors, quotations and invoices.
• Coordinate property inspections, inventories, viewings, move-ins and move-outs.
• Assist with residential lettings, tenant onboarding and tenancy administration.
• Support commercial property administration, including leases, renewals, rent reviews, rates and service charges.
• Monitor rent, arrears, key dates, renewals and compliance requirements.
• Maintain accurate property files, databases, CRM systems and spreadsheets.
• Prepare reports, correspondence and documentation for the Property Manager.
• Coordinate meetings, appointments, surveys, valuations and access arrangements.
• Assist with property projects, marketing, planning and general property administration.
• Maintain action lists and ensure outstanding matters are followed through to completion.
• Provide professional and responsive customer service to tenants, landlords and clients.
• Handle confidential information and provide general executive support to the Property Manager.

PERSON SPECIFICATION:

• Holds a PRSA License or relevant property qualification
• 2-3 years' previous experience in property management, property administration, real estate or a similar environment.
• Commercial and residential property experience is highly desirable.
• Strong organisational, administrative and coordination skills.
• Excellent communication and customer service skills.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Excellent attention to detail and ability to manage multiple priorities.
• Practical, solutions-focused and able to use initiative.
• Confident dealing with tenants, landlords, contractors and professional advisers.
• Self-motivated, dependable and able to work independently and as part of a team.
• Professional, personable and proactive.
• A full Irish driver licence holder
• Available to work on site 5 days a week and visit company property as required throughout Ireland

Taking direction from the Property Manager, the Property Executive works efficiently across Supermac's, the Plaza Group and the So Hotel Group, ensuring commercial and domestic properties are well maintained, and issues are resolved promptly. Provides clear, professional communication to landlords, tenants and colleagues as required, and works effectively across departments.

Keeps the Property Manager updated on progress, risks and priorities.

WHAT YOU CAN EXPECT:

• 30 days' holidays (inclusive of Bank Holidays)
• Company vehicle and Company Phone/laptop
• Dynamic working environment

Supermac's is an equal opportunities employer.

Please note this vacancy may close at any time once sufficient applications have been received. Early submission of your application is therefore encouraged.