Property Executive at Supermacs

Supermacs; Galway; On-site; EUR 40,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

30 days holidays

Company vehicle

Phone / laptop provided

Discount on Só Hotel group

Bike to work scheme

Wellness program

Job summary

Supermacs in Galway, Ireland, is seeking a Property Executive to join the Head Office team. This on-site role involves supporting the Property Manager with day-to-day property management, coordinating tenants, landlords, and contractors, and handling leases, renewals and service charges.

The candidate should have 2-3 years in property management or related fields, strong organisational and communication skills, and a full Irish driving licence.

Qualifications

• Holds a PRSA Licence or relevant property qualification.
• 2+ years in property management, administration or real estate.
• Strong organisation and coordination abilities.

Responsibilities

• Support the Property Manager with day-to-day management of commercial and residential properties.
• Coordinate tenants, landlords, contractors, agents and solicitors.
• Manage maintenance requests, quotes and invoices.

Skills

Microsoft Office

Communication skills

Organisational skills

Education

PRSA Licence or property qualification

Tools

CRM systems

Job description

Apply for Property Executive at Supermacs in Galway, G, IE. This Full time on site position offers great opportunities for career growth. Supermac’s is seeking a Property Executive to join its dynamic team in their Galway based Head Office.

JOB PURPOSE

The Property Executive will work closely with the Property Manager in the management of our commercial and residential property portfolio. The chosen candidate is the main point of contact for landlords and tenants, supporting the Property manager in managing leases, resolving property issues and working cross functionally across the business. This is a varied and responsible role, combining property management expertise and coordination with executive and administrative support. The successful candidate will be organised, practical, professional and confident managing multiple tasks and stakeholders.

THE JOB

Support the Property Manager with the day-to-day management of commercial and residential properties. Coordinate tenants, landlords, contractors, agents, solicitors, surveyors and other stakeholders. Manage and follow up on maintenance requests, repairs, contractors, quotations and invoices. Coordinate property inspections, inventories, viewings, move-ins and move-outs. Assist with residential lettings, tenant onboarding and tenancy administration. Support commercial property administration, including leases, renewals, rent reviews, rates and service charges. Monitor rent, arrears, key dates, renewals and compliance requirements. Maintain accurate property files, databases, CRM systems and spreadsheets. Prepare reports, correspondence and documentation for the Property Manager. Coordinate meetings, appointments, surveys, valuations and access arrangements. Assist with property projects, marketing, planning and general property administration. Maintain action lists and ensure outstanding matters are followed through to completion. Provide professional and responsive customer service to tenants, landlords and clients. Handle confidential information and provide general executive support to the Property Manager.

PERSON SPECIFICATION

Holds a PRSA License or relevant property qualification 2-3 years' previous experience in property management, property administration, real estate or a similar environment. Commercial and residential property experience is highly desirable. Strong organisational, administrative and coordination skills. Excellent communication and customer service skills. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Excellent attention to detail and ability to manage multiple priorities. Practical, solutions-focused and able to use initiative. Confident dealing with tenants, landlords, contractors and professional advisers. Self-motivated, dependable and able to work independently and as part of a team. Professional, personable and proactive. A full Irish driver licence holder Available to work on site 5 days a week and visit company property as required throughout Ireland

Key Indicators

Taking direction from the Property Manager, the Property Executive works efficiently across Supermac's, the Plaza Group and the So Hotel Group, ensuring commercial and domestic properties are well maintained and issues are resolved promptly. Provides clear, professional communication to landlords, tenants and colleagues as required, and works effectively across departments. Keeps the Property Manager updated on progress, risks and priorities.

WHAT YOU CAN EXPECT

• Competitive Salary
• 30 Days holidays (inclusive of Bank Holidays)
• Company vehicle and Company Phone/laptop
• Dynamic working environment
• Discount on Só Hotel group

Supermac's is an equal opportunities employer.

Please note this vacancy may close at any time once sufficient applications have been received.

Job Types

Permanent, Full-time

Benefits

• Bike to work scheme
• Company car
• Company events
• Employee assistance program
• Employee discount
• Wellness program

Experience: property management, property administration or real estate: 2 years (preferred)

Licence/Certification: PRSA licence or a relevant property qualification (required)

full driving licence (required)

Work authorisation: Ireland (required)

Willingness to travel: 75% (preferred)

Work Location: In person