Property Administrator - Galway

Sherry FitzGerald Limited; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

Sherry FitzGerald is seeking a Property Administrator to join our Galway Lettings team on a fixed-term contract based in our Galway Office, One Galway Central, Galway City. You will liaise with landlords and tenants, coordinate maintenance, and support lettings and sales administration at front desk.

The successful candidate will have strong customer service, excellent communication and organisational skills, and a proactive approach. A full clean driving licence is required.

Qualifications

• Previous customer service experience.
• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, especially Word & Excel.
• Ability to work under pressure and multitask with strong attention to detail.
• Solutions-driven, proactive, and uses own initiative.
• Excellent organisational and time management skills.
• Full clean driving licence.

Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors to include: Recording of maintenance issues; Confirming maintenance issues with landlord & contractor.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo & text.
• Preparation of routine property inspections to include: Arranging inspection times with tenants; Carrying out inspection with photo evidence; Creation of inspection report to landlord.
• Preparation of final tenancy inspections to include: Arranging final inspection with tenants; Carrying out of inspection with photo evidence; Coordinating any works required & receipt of invoices.
• Key Management.
• Update of Inventory Items and appliance codes on system.
• Lettings Administration Duties as and when required.
• Sales Administration and Reception Duties to support front desk as required.

Skills

Customer service

Communication skills

MS Office

Under pressure

Multitasking

Attention to detail

Problem solving

Time management

Driving licence

Tools

MS Office

Job description

Sherry FitzGerald are recruiting a Property Administrator to join our Galway Lettings team.

This is a fixed term contract based in our Galway Office, One Galway Central, Galway City, H91 E3FW.

Weoperate within a busy and dynamic environment delivering a service of excellence. The successful candidate will be capable of working on their own initiative, be a proactive team member with excellent communication and organisational skills.

At Sherry FitzGerald we offer a wealth of opportunities. Joining us means joining a team where we support your ambition, ability, and desire to succeed every step of the way. Find out more here: https://www.sherryfitz.ie/careers/why-work-with-us

The responsibilities & skill set required for the role of Property Administrator are listed below:

Role & Responsibilities

• Liaising with landlords and tenants.
• Coordinating maintenance works with contractors to include:
  • Recording of maintenance issues.
  • Confirming maintenance issues with landlord & contractor.
• Advising landlord of obligations under Tenancy Act.
• Preparation of inventory of property, photo & text.
• Preparation of routine property inspections to include:
  • Arranging inspection times with tenants.
  • Carrying out inspection with photo evidence.
  • Creation of inspection report to landlord.
• Preparation of final tenancy inspections to include:
  • Arranging final inspection with tenants.
  • Carrying out of inspection with photo evidence.
  • Coordinating any works required & receipt of invoices.
• Key Management.
• Update of Inventory Items and appliance codes on system.
• Lettings Administration Duties as and when required.
• Sales Administration and Reception Duties to support front desk as required.

Requirements:

• Previous customer service experience.
• Excellent telephone, customer service and communication skills.
• Proficient knowledge of MS Office, in particular Word & Excel.
• Ability to work under pressure.
• Self-motivated, able to multitask and have excellent attention to detail.
• Solutions driven, problem solver and someone who uses their own initiative.
• Excellent organisational and time management skills and ability to prioritise tasks.
• Contribute positively to the team dynamic.
• Full clean driving licence.

Sherry FitzGerald is an equal-opportunity employer. All job applicants are considered solely on their ability to do the job and selection criteria will firmly reflect the needs of the job