Project Coordinator - Building Services & Lab Upgrades

Cpl; Galway; On-site; EUR 35,000 - 52,000; Full time

Job summary

The University in Galway is seeking a Project Coordinator / Building Services Support to join the Buildings & Estates team on an immediate temporary basis. You will work closely with the Head of Building Services, Mechanical and Electrical Supervisors, and the Estates team to support infrastructure and facilities projects.

Key focus includes supporting the Lab Gases Infrastructure Upgrade Programme, coordinating building services, maintenance, and estates-related activities across the campus.

Qualifications

• Experience in project coordination, facilities management, or technical operations.
• Proven experience coordinating contractors, consultants, suppliers, or multidisciplinary teams.
• Strong organisational skills with the ability to manage multiple priorities and drive actions to completion.
• Excellent communication and stakeholder management.
• Knowledge of health and safety requirements, risk assessments, method statements, site access controls, and safe systems of work.
• Proficiency in Microsoft Office and maintenance/project tracking systems.
• Ability to coordinate planned works, minor projects, shutdowns, and documentation.
• Flexibility to support out-of-hours planned works and critical infrastructure shutdowns when required.

Responsibilities

• Support the planning, coordination, and delivery of small to medium-scale Buildings & Estates projects.
• Coordinate project schedules, stakeholder communications, site access requirements, and project close-out activities.
• Support the Lab Gases Infrastructure Upgrade Programme, including contractor liaison, access coordination, programme tracking, and issue resolution.
• Assist with reviewing RAMS, work planning, and project documentation.
• Liaise with internal stakeholders, contractors, consultants, and external service providers to ensure efficient project delivery.
• Support mechanical, electrical, and building services-related inspections and follow-up actions.
• Assist with compliance documentation, service reports, asset information, and operational reporting requirements.
• Coordinate maintenance and project actions through facilities management and helpdesk systems such as PEMAC or equivalent.
• Support business continuity across critical building services including HVAC, electrical systems, water services, life-safety systems, and laboratory infrastructure.
• Assist in the planning and coordination of MV/electrical shutdowns and other critical infrastructure works, including communication, contractor management, and documentation.
• Provide additional support to the Buildings & Estates team as required.

Skills

Project coordination

Facilities management

Engineering context

Stakeholder management

MS Office

RAMS familiarity

Health & safety

Contractor liaison

Tools

PEMAC

Job description

The University in Galway is seeking a Project Coordinator / Building Services Support to join the Buildings & Estates team on an immediate temporary basis. You will work closely with the Head of Building Services, Mechanical and Electrical Supervisors, and the Estates team to support infrastructure and facilities projects.

Key focus includes supporting the Lab Gases Infrastructure Upgrade Programme, coordinating building services, maintenance, and estates-related activities across the campus.