Facilities & Operations Coordinator

Gilligan Black Recruitment; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Gilligan Black Recruitment seeks an experienced Facilities & Operations Coordinator to oversee campus readiness, safety and efficient operation in a Dublin City Centre environment. You will coordinate maintenance, manage contractors and outsourced services, monitor standards, and support health & safety, compliance and incident reporting.

The role requires strong organisational and communication skills, ownership mindset, and a practical, proactive approach in a busy education setting.

Qualifications

• Experience in facilities management, site operations or venue operations, coordinating contractors and outsourced services.
• Strong understanding of health & safety, compliance and risk.
• Excellent organisational and communication skills with a proactive, practical approach.

Responsibilities

• Oversee day-to-day running and readiness of the campus, ensuring spaces are safe, clean and ready for use.
• Coordinate planned and reactive maintenance; manage contractors and outsourced services.
• Monitor service standards and follow up on outstanding works; support health & safety, fire safety, compliance and incident reporting.
• Maintain accurate records, resolve day-to-day issues, support senior management and identify opportunities to improve standards and efficiency.
• Late evenings and weekends are sometimes required.

Skills

Facilities management

Operations management

Contractor management

Health & safety

Communication skills

Job description

Are you an experienced Facilities or Operations professional looking for a hands-on role with real ownership? This is an excellent opportunity to join a well-established educational institution in Dublin City Centre, supporting the safe, compliant and efficient operation of a unique campus environment.

The Facilities & Operations Coordinator will oversee the day-to-day running and readiness of the campus, ensuring teaching, examination, meeting and public spaces are safe, clean and ready for use. Responsibilities will include coordinating planned and reactive maintenance, managing contractors and outsourced cleaning, security and facilities services, monitoring service standards and following up on outstanding works. The role will also support health & safety, fire safety, compliance and incident reporting. Acting as a key operational point of contact, the successful candidate will maintain accurate records, resolve day-to-day issues, support senior management and identify opportunities to improve operational standards and efficiency.

The ideal candidate will have experience in facilities management, site operations, venue operations or a similar environment, with proven experience coordinating contractors and outsourced services. They will have a practical understanding of health & safety, compliance and risk, excellent organisational and communication skills, and the confidence to take ownership and make decisions in a busy environment. A proactive, practical and calm approach is essential, along with strong attention to detail and follow-through. Experience in an educational, heritage, legal, hospitality, membership or public-facing environment would be an advantage.

Due to the nature of this role, late evenings and weekends are required.