Project Co-ordinator

Morgan McKinley; Leinster; On-site; EUR 36,000 - 48,000; Full time

Job summary

Morgan McKinley is recruiting a Project Co-ordinator to join a busy delivery and operations team in South West Dublin. You will support multiple Project Managers, schedule appointments, maintain project records and ensure documentation is complete for compliant handover and invoicing.

You will thrive on bringing structure to a busy environment, coordinating with customers, subcontractors and site teams, and taking ownership of tasks through to completion on a permanent, onsite, five‑day week.

Qualifications

• Experience in project co-ordination, administration, scheduling or a similar support role.
• Background in construction, property services or a trades-based environment would be advantageous, but is not essential.
• Experience managing documentation, records and customer or subcontractor communications.
• Confident using project management systems, CRM platforms or similar business software.

Responsibilities

• Co-ordinate multiple projects, keeping schedules, appointments and project records accurate and up to date.
• Arrange customer appointments and property access, ensuring clear communication and minimising missed visits.
• Work closely with Project Managers to ensure properties are ready for each stage of delivery.
• Liaise with subcontractors to co-ordinate bookings, obtain required documentation and follow up outstanding information.
• Prepare and maintain accurate project documentation and property handover packs.
• Monitor project progress, track outstanding actions and escalate potential delays or issues.
• Compile weekly programme reports and provide regular progress updates to relevant stakeholders.
• Ensure documentation is complete and accurate to support compliance, invoicing and payment claims.

Skills

Project coordination

Scheduling

Administration

Stakeholder communication

CRM platforms

Tools

Microsoft Project

CRM systems

Job description

We are recruiting for a Project Co-ordinator to join an established organisation with a busy project delivery and operations function.

This is a key administrative and co-ordination role, supporting the successful planning and delivery of a portfolio of residential projects.

You will work closely with several Project Managers, acting as a central point of contact between customers, subcontractors, site teams, warehouse colleagues and internal departments. Your role will be to ensure appointments are scheduled, project records are maintained, documentation is complete and all relevant activities are co-ordinated to keep projects progressing efficiently.

This position would suit someone who enjoys bringing structure to a busy working environment, communicating with a variety of stakeholders and taking ownership of tasks through to completion.

Key Responsibilities:

• Co-ordinate multiple projects, keeping schedules, appointments and project records accurate and up to date.

• Arrange customer appointments and property access, ensuring clear communication and minimising missed visits.

• Work closely with Project Managers to ensure properties are ready for each stage of delivery.

• Liaise with subcontractors to co-ordinate bookings, obtain required documentation and follow up outstanding information.

• Prepare and maintain accurate project documentation and property handover packs.

• Monitor project progress, track outstanding actions and **escalate** potential delays or issues.

• Compile weekly programme reports and provide regular progress updates to relevant stakeholders.

• Ensure documentation is complete and accurate to support compliance, invoicing and payment claims.

Experience & Background:

• Experience in project co-ordination, administration, scheduling or a similar support role.

• Background in construction, property services or a trades-based environment would be advantageous, but is not essential.

• Experience managing documentation, records and customer or subcontractor communications.

• Confident using project management systems, CRM platforms or similar business software.

Role overview:

• Position: Project Co-ordinator

• Contract: Permanent, Full-Time

• Location: South West Dublin

• Working Arrangement: Fully onsite, five days per week (Monday-Friday). This is a non-negotiable requirement.

• Reporting to: Programme Management