Project Assistant, Mhpss

International Organization for Migration (IOM)

Dublin

On-site

EUR 31,289 - 37,478

Full time

14 days+

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Benefits offered by this job

Additional leave

Private dental insurance

Private medical insurance

Sick pay

Job summary

The International Organization for Migration (IOM) Ireland is seeking a Project Assistant for the MHPSS Project in Dublin to support administrative, HR and financial activities within a one-year fixed-term contract, with potential extension.

You will assist the Site Coordinator, handle filing, processing of staff and travel claims, procurement, and liaise with relevant units to ensure smooth project delivery, confidentiality and service excellence.

Qualifications

Education: School diploma with five years of relevant experience; or a Bachelor's degree with three years of relevant professional experience.
Proven experience in a similar setting & capacity.
Excellent knowledge of information technology and proficiency in Microsoft Office applications, especially Excel, Word, PowerPoint.
Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
Ability to maintain accuracy and confidentiality; strong interpersonal and intercultural skills.

Responsibilities

Assist the MHPSS Site Coordinator in implementing and monitoring administrative, financial and HR activities.
Process staff and travel claims in a timely manner per IOM rules.
Assist in purchasing items necessary to the project; follow up on internal processes with relevant units.
Provide general clerical support and perform other duties as assigned by the supervisor.
Maintain appropriate filing of all admin and HR documents.

Skills

Interpersonal skills

Financial knowledge

Administrative skills

Education

Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields

School diploma with five years of relevant experience

Tools

Microsoft Office

Job description

Project Assistant, MHPSS Project

Job Number: JR 21747
Open to Internal and External Candidates

Duty Station: Dublin, Ireland
Classification: General Service Staff, G5
Type of Appointment: One Year Fixed Term Graded Contract, with possibility of extension
Estimated Start Date: August 2026
Closing Date: 23 July 2026

IOM Ireland provides programming activities in migration management areas including Assisted Voluntary Return and Reintegration, Resettlement, Family Reunification, Counter-Trafficking, Protection, Mental Health and Psychosocial Support (MHPSS).

Context

The proposed project supports the International Protection Accommodation Services (IPAS) to provide international protection applicants with Community‑Based Mental Health and Psychosocial Support through Psychosocial Mobile Teams, aiming to improve psychosocial well‑being and resilience.

Core Functions / Responsibilities

Assist the MHPSS Site Coordinator in implementing and monitoring the administrative/financial and HR activities related to the project.
Implement delegated administrative actions in accordance with IOM rules, regulations and instructions.
Maintain appropriate filing of all admin and HR documents.
Process staff expense claims and travel claims of the MHPSS Project’s staff in a timely manner as per IOM rules.
Assist in the purchasing of items necessary to the project’s implementation, in accordance with IOM rules.
Follow up on the internal administrative and financial processes with the relevant units.
Assist the Site Coordinator with all stages of the administrative and HR functions related to the Project.
Provide general clerical support to the MHPSS Site Coordinator.
Perform any other duties as may be assigned by the supervisor.

Required Qualifications and Experience

Education

School diploma with five years of relevant experience; or, a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields with three years of relevant professional experience.

Experience

Proven experience in a similar setting & capacity.
Excellent knowledge of information technology and proficiency in Microsoft Office applications, especially Excel, Word, PowerPoint.
Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
Strong interpersonal & intercultural skills with an attention to detail.
Previous work experience in international organizations and service industry companies is an advantage.

Skills

Interpersonal skills (empathy and emotional resilience).
Knowledge of financial, administrative and human resources.

Languages

IOM’s official languages are English, French, and Spanish.
Fluency in English (oral and written) is required.
Working knowledge of any UN language is an advantage.

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges.

Core Competencies – Behavioral Indicators

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service‑oriented and timely manner; is action‑oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government.

This post is subject to local recruitment. Only persons holding a valid residence and work permit in Ireland will be eligible for consideration.

As the right to live and work in Ireland is required, the contract issued may be shorter than the period mentioned in the advertisement, to align with expiry date of the work permit.

Job Details

Job Type: Full‑time

Pay: €3,081.00 per month

Benefits