Project Administrator: SAP & Procurement Support

Hollybank Trustees Ltd; Cork; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

22 days annual leave

10 bank holidays

Employee assistance program

Job summary

Hollybank Trustees Ltd seeks a Project Administrator to support procurement, data entry, and document control at the Macroom Wastewater Plant, Cork. This on-site role covers duties from PRs to invoicing and site office management.

Ideal candidates will have project coordination experience in construction or utilities, strong organisational skills, and proficiency in SAP and Office tools. Perks include leave and employee support services.

Qualifications

• Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors.
• Strong organisational and multitasking abilities, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a multidisciplinary team.
• Ability to handle sensitive and confidential information appropriately.
• Experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
• Familiarity with ITPs, RAMS, and project drawings.
• Basic understanding of health and safety practices in construction or industrial environments.
• Experience with facilities management and office contract coordination.
• Experience using SAP or similar ERP systems (training will be provided).

Responsibilities

• Support procurement activities by raising and tracking PRs using SAP and liaising with suppliers.
• Ensure accuracy of PO data with QS/Site Team prior to PR submission.
• Monitor approval workflow in SAP and follow up for pending approvals.
• Enter data and process procurement transactions (PRs, GRNs, invoices).
• Ensure uploading of delivery dockets by site team to the correct location on ACC.
• Flag and resolve invoice discrepancies (Blocked and Parked invoices).
• Maintain full document traceability (POs, GRNs, invoices).
• Track open POs/delivery delays and notify site team of issues.
• Support Accounts Payable in releasing vendor payments.
• Support process improvement initiatives and health and safety administration.
• Complete timesheets and daily allocation sheets.
• Provide admin support to project delivery teams.

Skills

Organisational skills

Multitasking

Communication

Teamwork

Tools

SAP

SharePoint

Microsoft Office

Document control systems

Job description

Hollybank Trustees Ltd seeks a Project Administrator to support procurement, data entry, and document control at the Macroom Wastewater Plant, Cork. This on-site role covers duties from PRs to invoicing and site office management.

Ideal candidates will have project coordination experience in construction or utilities, strong organisational skills, and proficiency in SAP and Office tools. Perks include leave and employee support services.