Procurement Administrator

Ornua; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Ornua is seeking a Procurement Operations Administrator to support Global Procurement in Dublin. The role focuses on maintaining procurement systems, supplier data, and reporting while assisting category teams with day-to-day transactional activities across multiple spend categories.

Ideal candidates have 1-2 years in admin/procurement, strong Excel skills, and excellent attention to detail, with the ability to manage several priorities in a fast-paced environment.

Qualifications

• 1-2 years' experience in an administrative, procurement, finance or business support role.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Excel.
• Familiarity with AI-enabled productivity tools and the ability to use them responsibly.
• Ability to work with large volumes of data and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exposure to procurement/business operations, reporting and data analysis desirable.

Responsibilities

• Maintain procurement and sourcing systems, ensuring data accuracy and integrity.
• Support supplier master data creation, updates and ongoing maintenance.
• Administer user access permissions and system roles.
• Assist with the preparation and maintenance of procurement reports and dashboards.
• Support continuous improvement of procurement processes and data quality.
• Create and maintain Purchase Agreements and Purchase Orders in line with processes.
• Support procurement governance with proper documentation and approvals.
• Monitor contract renewal dates and procurement milestones.
• Assist with tender administration and data room support.
• Maintain supplier onboarding records and certification documentation.
• Provide administrative support to procurement category managers and stakeholders.
• Respond to procurement-related queries from internal teams.

Skills

Attention to detail

Organisational skills

Time management

Verbal communication

Written communication

Data handling

Multi-tasking

ERP/procurement systems exposure

Education

Procurement or supply chain qualification

Tools

Microsoft Excel

AI productivity tools

Job description

Job Description

Job Title: Procurement Operations Administrator

Career Level: P1

Function: Global Procurement

Reports to: Procurement Category Manager

Location: Dublin

_____________________________________________________________________

Ornua is a leading dairy co-operative which sells premium dairy products globally on behalf of its Member Co-operatives, Ireland’s dairy processors and, in turn, Irish dairy farmers.

Ornua has revenues of €3.4 billion and is supported by a global team of approximately 2,800 employees. The Group operates as a commercial organisation across 10 business units, including 12 production facilities located in Europe, North America, the Middle East and Africa.

The commercial organisation is responsible for the marketing and sales of Ornua’s consumer brands including Ireland’s most successful food export: Kerrygold. Consumer markets are served by production facilities in Ireland, Germany and the UK and by in-market Sales & Marketing Teams in Asia, Germany, Ireland, MEA, Poland, Spain, rest of Europe and North and Latin America.

It also manages the procurement of Irish and non-Irish dairy products, the sale of dairy ingredients to food manufacturing and foodservice customers globally, and the implementation of de-risking and trading strategies to manage market volatility. These activities are supported by production facilities and in-market teams in Europe, North America, the Middle East and Africa.

WHY THIS ROLE IS VALUABLE:

The Procurement Operations Administrator provides administrative and operational support to the Global Procurement team, ensuring the effective management of procurement systems, supplier information, purchasing data and reporting processes. The role plays a key part in maintaining data accuracy, supporting procurement governance and assisting category teams with day-to-day transactional activities across multiple spend categories. This is an excellent opportunity for an organised and detail-oriented individual looking to develop a career in procurement, supply chain or business operations.

KEY AREAS OF RESPONSIBILITY:

Procurement Systems & Data Administration

• Maintain procurement and sourcing systems, ensuring data accuracy and integrity.
• Support supplier master data creation, updates and ongoing maintenance.
• Administer user access permissions and system roles.
• Assist with the preparation and maintenance of procurement reports and dashboards.
• Support continuous improvement of procurement processes and data quality.

Purchasing & Contract Administration

• Create and maintain Purchase Agreements (PAs) and Purchase Orders (POs) in line with approved procurement processes.
• Support procurement governance by ensuring appropriate documentation and approvals are in place.
• Maintain contract records, supplier documentation and associated databases.
• Monitor contract renewal dates and key procurement milestones.
• Assist with tender administration, including document management and data room support.

Supplier Administration

• Maintain supplier onboarding records and certification documentation.
• Support the management of approved supplier lists and frameworks.
• Maintain supplier rate cards and pricing information within procurement systems.
• Ensure supplier information is accurate, up to date and compliant with company requirements.

Reporting & Compliance Support

• Produce routine spend, usage and compliance reports.
• Assist with supplier and purchase order compliance monitoring.
• Support audit requirements through accurate record keeping and transaction tracking.
• Help identify inconsistencies in procurement data and
• Support procurement projects by tracking spend commitments and approved budgets.

Cross-Functional Support

• Provide administrative support to procurement category managers and stakeholders.
• Respond to procurement-related queries from internal teams.
• Support the implementation of procurement initiatives and process improvements.
• Contribute to maintaining high standards of governance and operational excellence across the procurement function.

KEY REQUIREMENTS:

• 1-2 years' experience in an administrative, procurement, finance or business support role (or relevant internship/placement experience).
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Excel.
• Familiarity with AI-enabled productivity tools (e.g. Micrsoft Copilot or similiar) and the ability to use them responsibly to improve efficiency and producitvity is desirable.
• Ability to work with large volumes of data and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exposure to procurement/business operations (including ERP/procurement systems), reporting and data analysis desirable.
• Relevant business, procurement or supply chain qualification desirable.

Closing date: Thursday October 1st 2026