PMO Co-ordinator

Codec Azure; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Codec Azure in Dublin is seeking a full-time PMO Co-ordinator who will report to the Head of Project Delivery. You will drive project governance, assurance and delivery support for the Project Delivery team.

The role involves coordinating quality gate reviews, maintaining governance templates and repositories, supporting portfolio tracking, and preparing insights for senior leadership.

Qualifications

• 5+ years in a similar PMO co-ordinator role providing governance and delivery support.
• Experience in large enterprise IT environments.
• Support governance of a wide range of Project Delivery services.
• Business Intelligence data analysis experience.
• Strong problem solving and decision making.
• Experience assisting PMO, PMs and project teams.
• Experience evaluating project status to ensure transparent reporting.
• Experience using planning tools such as MS Project.

Responsibilities

• Support project assurance and coordinating quality gate reviews.
• Maintain and continually improve governance processes, procedures, and templates.
• Maintain and continually improve Project Delivery document repository.
• Manage project library supporting maintenance of the Project Delivery team SharePoint site.
• Facilitate portfolio tracking and reporting with PMs and Portfolio Managers.
• Prepare and present strategic insights reports for monthly Senior Leadership meetings.
• Collate and maintain portfolio RAID and lessons learned logs.
• Monitor deliverables with Head of Project Delivery and PMs to ensure timely completion.
• Assist onboarding of new project team members including system access.
• Maintain the Project Delivery team holiday planner.

Skills

MS Office proficiency

Governance experience

Project reporting

Team collaboration

Problem solving

Time management

Communication skills

Tools

MS Project

Projector

SharePoint

Smartsheet

Power BI

Job description

PMO Co-ordinator

Department: PMO

Employment Type: Full Time

Location: Dublin

Description

We are currently recruiting for a full time PMO Co-Ordinator. This role will report directly to the Head of Project Delivery and will be responsible for project governance, assurance, and delivery support to the Project Delivery team.

Key Responsibilities

• Support project assurance, coordinating quality gate reviews with PMs, Head of Project Delivery & Project Sponsors.


• Maintain and continually improve governance processes, procedures, and templates.


• Maintain and continually improve Project Delivery document repository.


• Manage project library supporting maintenance of the Project Delivery team SharePoint site.


• Facilitate portfolio tracking and reporting, ensuring quality and accuracy of report information by challenging and supporting Project Managers to align to PMO standards.


• Preparation and presentation of strategic insights report for monthly internal Senior Leadership meeting.


• Collate and maintain portfolio RAID logs, lessons learned logs, etc. ensuring central repository for project data.


• Monitor deliverables working with the Head of Project Delivery, Project Managers and Portfolio Managers to ensure deliverables are completed on time and acceptance is received.


• Support onboarding of new project team members including orientation and system access.


• Maintain the Project Delivery team holiday planner.

Skills, Knowledge and Expertise

• 5+ years' experience in a similar role as PMO co-ordinator providing governance, assurance, and delivery support.


• Experience in working in large enterprise organisations, preferably within IT industry.


• Demonstrated ability in supporting Governance of a wide range of Project Delivery service


• Business Intelligence data analysis experience.


• Demonstrated capability for problem solving and decision making.


• Experience assisting/working with PMO, PMs and project team


• Experience in collaborative evaluation of project status, providing insightful challenge to ensure transparent and accurate project reporting.


• Experience using planning tools such as MS Project or Projector.

Preferred Experience

Certified in or knowledge of PMO and/Project Management methodologies such as Prince2 or P3O.

Required Skills

• Proficient in MS Office programs including Excel, PowerPoint & SharePoint and Smartsheet.


• Possess a good understanding of project management.


• Excellent planning, organisational, problem solving and analytic skills.


• Ability to develop and maintain portfolio reporting, governance frameworks, project controls documentation and executive reporting packs.


• Ability to challenge and support project data quality to ensure transparent, accurate and timely reporting


• Self-motivated with a proactive attitude.


• Team player with excellent inter-personal communication skills, both written and verbal.


• Excellent time management skills and working to deadlines.