PMO Administrator

Hanley Energy; Leinster; Hybrid; EUR 35,000 - 45,000; Full time

Benefits offered by this job

Healthcare Plan

Pension Scheme

Life Insurance

Wellbeing Programme

Academic assistance & Training

Affinity Scheme

Free parking

Hybrid Work Model

Job summary

Hanley Energy is seeking a Project Management Administrator to support the PMO across EMEA and APAC. You will coordinate project lifecycles, maintain documentation, and act as a central liaison between managers, teams, suppliers, and clients.

A proactive, detail-oriented approach is essential for enabling successful project delivery in a dynamic, innovative company. The role may involve travel for project-related tasks and training, with a 12-month fixed-term contract and potential permanency.

Qualifications

• Experience supporting project management functions and coordinating multiple projects.
• Familiarity with project management tools and methodologies.
• Strong organisational skills and attention to detail.
• Proactive communication with stakeholders and teams.

Responsibilities

• Maintain and update project documentation (schedules, budgets, risk registers, reports).
• Coordinate and schedule meetings; prepare agendas and minutes.
• Support in creating and monitoring project plans, scopes, and resources.
• Act as liaison between internal teams, suppliers, subcontractors and clients.
• Assist with procurement and invoicing processes related to projects.
• Monitor progress and provide status updates to stakeholders.
• Maintain PM tools and ensure data accuracy and accessibility.
• Escalate issues and support resolution with PMO and teams.
• Assist in close-out reports and archiving deliverables.

Skills

MS Project

Asana

Jira

Microsoft Office

Organizational Skills

Communication Skills

Education

Degree in project management or related field

Tools

MS Project

Asana

Jira

Job description

Hanley Energy is an internationally acclaimed innovator in the fields of energy management, critical power, and data centre control solutions, serving various business sectors worldwide. With our headquarters based in Ireland and offices situated in the US, Sweden, Australia, and Germany, we possess an abundance of experience and proficiency in delivering, designing, setting up, and maintaining energy management and monitoring systems, data centre control solutions, and critical power to an array of clients in Ireland and globally, across various business sectors.

Company Profile

Hanley Energy is an internationally acclaimed innovator in the fields of energy management, critical power, and data centre control solutions, serving various business sectors worldwide. With our headquarters based in Ireland and offices situated in the US, Sweden, Australia, and Germany, we possess an abundance of experience and proficiency in delivering, designing, setting up, and maintaining energy management and monitoring systems, data centre control solutions, and critical power to an array of clients in Ireland and globally, across various business sectors.

Company Benefits

• Competitive salary with excellent career development opportunities
• Company Healthcare Plan
• Company Pension Scheme
• Death in Service Life Insurance
• Employee Assistance Programme & Wellbeing Programme
• Academic assistance & Structured In-house training
• Hanley Energy Affinity Scheme
• Free parking at all locations
• Hybrid Work Model where applicable

Position Description

As the Project Management Administrator, you will support the project management function by providing administrative and operational assistance across various project lifecycles. You will act as a central point of coordination between project managers, team members, and stakeholders, ensuring efficient and smooth operations. With a proactive and detail-oriented approach, you will play a critical role in enabling the successful delivery of projects across the EMEA and APAC regions.

Responsibilities

• Maintain and update project documentation, including schedules, budgets, risk registers, progress reports, quality plans, and issue logs.
• Coordinate and schedule meetings, including kick-off and progress meetings, and prepare agendas and minutes.
• Support project managers in the creation and monitoring of project plans, scopes of work, and resource allocation.
• Act as the primary liaison between internal teams, suppliers, subcontractors, and clients for project-related communication.
• Assist in the preparation and management of procurement and invoicing processes related to projects.
• Monitor project progress and prepare regular status updates for stakeholders.
• Maintain project management tools and systems, ensuring data accuracy and availability.
• Identify and escalation potential issues or conflicts to project managers and assist in resolving them in a timely manner.
• Facilitate the preparation of project close-out reports, ensuring all deliverables are documented and archived.
• Contribute to process improvement initiatives within the PMO by providing feedback and implementing best practices.
• Provide administrative support to the PMO and other departments as needed.

Requirements

• Relevant previous experience in project administration, coordination, or a similar support role is highly desirable.
• Familiarity with project management tools and methodologies (e.g., MS Project, Asana, Jira, or similar).
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong communication skills, both written and verbal, with the ability to build effective working relationships.
• Proficiency in IT tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A proactive and flexible approach, capable of working independently and within a team.
• Degree or certification in project management, business administration, or a related field is an advantage.
• Ability to handle sensitive information with confidentiality and professionalism.
• Willingness to occasionally travel for project-related tasks or training.

Additional Skills (Preferred)

• Understanding of electrical power systems, control systems, or data center operations.
• Knowledge of procurement and financial tracking processes.
• Experience in multinational or cross-regional project environments.

This role is ideal for a highly organized individual with a passion for supporting complex projects and a drive to contribute to the success of a dynamic and innovative company. If you are detail-oriented, adaptable, and thrive in a fast-paced environment,

This role is initially a 12 month fixed term contract with potential of permanency.