Project Coordinator/Analyst (HR systems/FinOps)

Adecco; Dublin; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

Adecco is seeking a Project Coordinator/Analyst to support HR systems and financial operations across the EMEA region. The role focuses on governance, reporting, planning, and stakeholder coordination within a hybrid Dublin 2 environment.

You will maintain programme artefacts, manage RAID and action tracking, and produce management presentations. The ideal candidate has PMO experience, strong organisational skills, and experience working in global or matrix organisations.

Qualifications

• Experience as PMO Administrator or PMO Analyst in large-scale programmes.
• Excellent governance, reporting and documentation skills.
• Strong organisational and stakeholder management capabilities.
• Proficiency in maintaining governance artefacts and programme artefacts.

Responsibilities

• Coordinate and support programme governance forums and meetings.
• Prepare agendas, packs and presentations; capture minutes and decisions.
• Maintain programme documentation repository and ensure version control.
• Manage RAID logs and track overdue actions; escalate where required.
• Assist with weekly/monthly programme reporting and dashboards.
• Support integration workstreams with trackers and progress monitoring.
• Coordinate resource onboarding/offboarding and capacity trackers.
• Ensure quality controls and audit-ready programme records.

Skills

PMO Administrator

Project Administrator

PMO Analyst

Tools

JIRA

Agile

Job description

PROJECT COORDINATOR/ANALYST (HR SYSTEMS/FINANCIAL OPERATIONS)

Location: Dublin 2 (hybrid)

Contract: 6 months initially with view to extension

Salary: 35-50K per annum

Set-up: PAYE or Limited Company contracting

ROLE OVERVIEW

• The PROJECT COORDINATOR/ANALYST will play a critical role in supporting the EMEA delivery of a global HR transformation programme.
• This role is central to ensuring the smooth day-to-day operation of programme governance, reporting, planning, documentation management, and stakeholder coordination.
• Working closely with programme leadership, project managers, delivery teams, and global stakeholders, you will help maintain programme controls and ensure governance processes are applied consistently across all workstreams.
• The successful candidate will operate within a dual reporting and engagement structure, partnering with both the Global Programme Office and the EMEA ITSD Cross Product Platforms teams (HR IT and Data IT).

KEY RESPONSIBILITIES

Program Governance

• Coordinate and support programme governance forums and meetings.
• Schedule and manage Steering Committees, Programme Boards, Design Authority forums, and workstream meetings.
• Prepare agendas, meeting packs, presentations, and supporting documentation.
• Capture meeting minutes, decisions, actions, and key outcomes.
• Track action completion and escalated overdue actions where required.

Program Administration

• Maintain the programme documentation repository.
• Ensure all programme artefacts comply with documentation standards, version control requirements, and approval processes.
• Manage programme distribution lists and communications channels.
• Coordinate document reviews, approvals, and publication.

RAID Management

• Maintain programme RAID logs, including Risks, Assumptions, Issues, Dependencies, Decisions, and Actions.
• Gather updates from workstream leads and project managers.
• Ensure all RAID items are current, accurate, and reflected in governance reporting.
• Monitor and escalating overdue actions appropriately.

Planning & Reporting

• Support the production of weekly and monthly programme reporting.
• Collect and consolidate status updates across multiple workstreams.
• Maintain programme dashboards, milestone trackers, and reporting packs.
• Assist with updates to integrated programme plans.
• Produce high-quality management and leadership presentation materials.

Integration Workstream Support

Support delivery and integration leads by maintaining key programme trackers, including:

• oIntegration delivery tracking
• oDesign documentation tracking
• oBuild progress monitoring
• oSIT and UAT readiness trackers
• oCutover planning trackers

• Produce and maintain defect reporting.
• Coordinate information flow between Enterprise Architecture, Integration Development teams, regional stakeholders, third-party vendors, and the Programme Management Office.

Financial & Resource Administration

• Support programme resource onboarding and offboarding activities.
• Maintain programme resource and capacity trackers.
• Assist with resource reporting and programme administration activities.

Quality & Compliance

• Ensure governance artefacts meet programme standards and controls.
• Maintain audit evidence and supporting documentation.
• Support stage-gate reviews and quality assurance activities.
• Ensure programme records remain accurate, complete, and audit-ready.

Program Communications

Support the preparation and distribution of:

• Weekly and monthly status reports
• Governance and steering committee packs
• RAID summaries
• Programme newsletters
• Milestone updates
• Programme-wide communications

SKILLS & EXPERIENCE

• Previous experience in a PMO Administrator, Project Administrator, PMO Analyst, or similar support role.
• Key technical skills: JIRA, AGILE
• Experience supporting large-scale business or technology transformation programmes.
• Strong organisational and planning skills with the ability to manage multiple priorities.
• Excellent attention to detail and document management capabilities.
• Strong written and verbal communication skills.
• Experience maintaining governance documentation, reports, and programme artefacts.
• Ability to work effectively across multiple workstreams and stakeholder groups.
• Strong stakeholder management and relationship-building skills.
• Experience working within global or matrix organisations.
• Knowledge of project and programme governance frameworks.

PREFERRED SKILLS & EXPERIENCE

• Experience supporting HR transformation programmes.
• Exposure to SAP SuccessFactors or other enterprise HCM implementations.
• Experience working on systems integration programmes.
• Experience working within global or matrix organisations.
• Knowledge of project and programme governance frameworks.

SOFT SKILLS

• Highly organised, proactive, and dependable.
• Detail-oriented with a strong focus on quality and accuracy.
• Comfortable working independently with minimal supervision.
• Confident operating in a fast-paced programme environment.
• A professional and effective communicator.
• Skilled at time management and prioritisation.
• Collaborative and team-focused.
• Adaptable and resilient in changing environments.
• Committed to continuous improvement and operational excellence.

Adecco is an equal opportunity employer.