Personal Assistant - Limerick

Sysco Ireland; Limerick; On-site; EUR 45,000 - 65,000; Full time

Job summary

Sysco Ireland is seeking an experienced Personal Assistant to support the Commercial Director in Limerick. The role requires strong diary management, travel coordination, and high-level administrative support in a fast-paced environment.

The ideal candidate will have a primary degree with at least 3 years' experience as a senior PA to director level, exceptional MS Office skills, discretion, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• Primary Degree with at least 3 years' experience as a senior Personal Assistant to Director level.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint).
• Discreet and confidential individual.
• Ability to manage a varied workload and work from own initiative.

Responsibilities

• Extensive diary management and coordination for on-site and off-site appointments.
• Preparing and collating information for meetings and taking minutes.
• Handling correspondence and prioritising responses for the Director.
• Coordinating internal and external events and presentation builds.
• Liaising with international colleagues.
• Maintaining filing system and director records.
• Responsible for travel arrangements and accommodation requirements.
• Act as main point of contact for internal and external queries.
• Establishing relationships to enhance and expand business opportunities.
• Reviewing and scheduling travel arrangements.
• Other ad hoc duties as required.

Skills

Executive support

Diary management

Stakeholder management

MS Office proficiency

Education

Primary Degree

Tools

Microsoft Office

Job description

COMPANY OVERVIEW
Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest of foods and ideas to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and more.

As the leading foodservice provider across the island of Ireland, Sysco's success is driven by a team of passionate and dedicated individuals who go above and beyond to deliver every day.

We don't just deliver food and drink to our customers. We deliver new thinking, technology and talent to our industry. We deliver opportunities - to ourselves and to our colleagues ensuring that we can all thrive in work and beyond.

We are now looking for new talent to join us as we continue to grow, innovate and deliver.

Personal Assistant Commercial - Limerick

We are excited to offer a fantastic opportunity for an Executive Assistant to support the Commercial Director. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco - keeping the customer at the heart of everything we do.

The role requires a candidate who will provide an efficient and responsive administrative and organisational service to the Commercial Director and ensure a high level of service is maintained. The successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organise your workload and demonstrate initiative to resolve issues quickly in an appropriate manner, with attention to detail and confidentiality being crucial. This is a fantastic opportunity for an experienced Personal Assistant to join a fast paced and progressive company.

Key Accountabilities:

• Extensive diary management and co-ordination for both on-site and off-site appointments and meetings
• Preparing and collating information for meetings and taking minutes at various meetings as and when required
• Handling correspondence to include incoming post and emails prioritising and responding as appropriate, bring information to the attention of the Director or senior management as necessary
• Coordinating internal and external events and presentation builds
• Liaising with international colleagues
• Maintaining filing system and company records for the Director
• Responsible for all travel arrangements and accommodation requirements
• Act as main point of contact for internal and external queries.
• Establishing appropriate relationships and maintaining current relationships that will enhance and expand business opportunities.
• Reviewing and scheduling of all travel arrangements
• Other Ad hoc duties as required

Requirements:

• Primary Degree with at least 3 years' experience as a senior Personal Assistant to Director level a must
• Advanced Microsoft Office skills in particular Word, Excel and PowerPoint skills
• Discreet and confidential individual
• Ability to work from own initiative and as a part of the wider Personal Assistant team at Sysco
• Flexibility for national and international travel
• Good relationship builder and proficient stakeholder manager
• Well spoken, with excellent written and presentational skills
• Well organised and able to effectively prioritise
• Ability to manage a varied workload
• Flexibility in changing demands and priorities
• Ability to perform under pressure
• Resilient and reliable
• Team player and an advocate of the Company values

Sysco Ireland Culture

o Customer Focus: We deeply understand our customers' needs, continuously looking at ways to deliver real value.

o Building Relationships: We foster strong, effective relationships across teams, always working together. We embrace change and support each other through it.

o Clear Communication: We communicate clearly and effectively, ensuring our message resonates.

o A Passion for Food: We source and deliver food and drink that inspires excellence and creativity in kitchens for the most memorable dining experiences.

The accountabilities and requirements outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Sysco is an equal opportunity employer.

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