Personal Assistant Commercial - Limerick

FreshPoint Oahu, Ltd. (FreshPoint Hawaii, LLC); Limerick; On-site; EUR 40,000 - 60,000; Full time

Job summary

Sysco Ireland is seeking a seasoned Personal Assistant to support the Commercial Director in Limerick. The role requires handling a demanding workload with confidentiality, coordinating diaries, meetings, and travel, and providing proactive administrative support to help drive business opportunities.

The ideal candidate brings a primary degree and at least 3 years' experience at director level, strong MS Office skills, and the ability to manage competing priorities in a fast-paced environment.

Qualifications

• Primary Degree with at least 3 years' experience as a senior Personal Assistant to Director level.
• Advanced Microsoft Office skills, especially Word, Excel and PowerPoint.
• Discreet and confidential individual with initiative.
• Able to work from own initiative and as part of the PA team at Sysco.
• Flexibility for national and international travel.
• Strong relationship builder and stakeholder management.
• Excellent written and presentational skills; well organised with good prioritisation.

Responsibilities

• Extensive diary management and coordination for on-site and off-site appointments.
• Prepare information for meetings and take minutes when required.
• Handle correspondence, prioritise emails and bring issues to Director's attention.
• Coordinate internal and external events and presentation builds.
• Liaise with international colleagues.
• Maintain filing system and director's records.
• Arrange travel and accommodation requirements.
• Act as main point of contact for queries.
• Build and maintain relationships to expand business opportunities.
• Review and schedule travel arrangements.
• Perform other ad hoc duties as required.

Skills

Senior PA to Director

MS Office Suite

Discretion & confidentiality

Initiative & autonomy

Stakeholder management

Communication skills

Organisational skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JOB DESCRIPTION

As the leading foodservice provider across the island of Ireland, Sysco's success is driven by a team of passionate and dedicated individuals who go above and beyond to deliver every day. We don't just deliver food and drink to our customers. We deliver new thinking, technology and talent to our industry. We deliver opportunities - to ourselves and to our colleagues ensuring that we can all thrive in work and beyond.

We are now looking for new talent to join us as we continue to grow, innovate and deliver.

Personal Assistant Commercial - Limerick

We are excited to offer a fantastic opportunity for an Executive Assistant to support the Commercial Director. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco - keeping the customer at the heart of everything we do. The role requires a candidate who will provide an efficient and responsive administrative and organisational service to the Commercial Director and ensure a high level of service is maintained. The successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organise your workload and demonstrate initiative to resolve issues quickly in an appropriate manner, with attention to detail and confidentiality being crucial. This is a fantastic opportunity for an experienced Personal Assistant to join a fast paced and progressive company.

If you are ready for a challenge, we want to hear from you.

Key Accountabilities:

• Extensive diary management and co-ordination for both on-site and off-site appointments and meetings
• Preparing and collating information for meetings and taking minutes at various meetings as and when required
• Handling correspondence to include incoming post and emails prioritising and responding as appropriate, bring information to the attention of the Director or senior management as necessary
• Coordinating internal and external events and presentation builds
• Liaising with international colleagues
• Maintaining filing system and company records for the Director
• Responsible for all travel arrangements and accommodation requirements
• Act as main point of contact for internal and external queries.
• Establishing appropriate relationships and maintaining current relationships that will enhance and expand business opportunities.
• Reviewing and scheduling of all travel arrangements
• Other Ad hoc duties as required

Requirements:

• Primary Degree with at least 3 years' experience as a senior Personal Assistant to Director level a must
• Advanced Microsoft Office skills in particular Word, Excel and PowerPoint skills
• Discreet and confidential individual
• Ability to work from own initiative and as a part of the wider Personal Assistant team at Sysco
• Flexibility for national and international travel
• Good relationship builder and proficient stakeholder manager
• Well spoken, with excellent written and presentational skills
• Well organised and able to effectively prioritise
• Ability to manage a varied workload
• Flexibility in changing demands and priorities
• Ability to perform under pressure
• Resilient and reliable
• Team player and an advocate of the Company values

Sysco Ireland Culture

• Customer Focus: We deeply understand our customers' needs, continuously looking at ways to deliver real value.
• Building Relationships: We foster strong, effective relationships across teams, always working together. We embrace change and support each other through it.
• Clear Communication: We communicate clearly and effectively, ensuring our message resonates.
• A Passion for Food: We source and deliver food and drink that inspires excellence and creativity in kitchens for the most memorable dining experiences.

The accountabilities and requirements outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Sysco is an equal opportunity employer.