Personal Assistant Commercial – Limerick

Sysco Ireland; Newcastle West; On-site; EUR 40,000 - 60,000; Full time

Job summary

Sysco Ireland in Limerick is seeking a highly organised Personal Assistant to support the Commercial Director. You will provide an efficient administrative service, manage the director’s diary, coordinate meetings, travel arrangements and prepare information for leadership discussions.

With 3+ years as a senior Personal Assistant and advanced MS Office skills, you will handle confidential matters, liaise with internal and international stakeholders and prioritise a dynamic workload in a

Qualifications

• Primary Degree with at least 3 years’ experience as a senior Personal Assistant to Director level.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint).
• Discreet and confidential individual with strong organisational skills.

Responsibilities

• Extensive diary management and coordination for on-site and off-site appointments and meetings.
• Preparing and collating information for meetings and taking minutes as required.
• Handling correspondence and prioritising emails and post; escalating to Director as needed.
• Co-ordinating internal and external events and presentation builds.
• Liaising with international colleagues and maintaining records for the Director.
• Arranging travel and accommodation and acting as main point of contact for queries.

Skills

Diary management

Confidentiality

Stakeholder management

Presentational skills

Workload prioritisation

Team player

Education

Primary Degree with 3+ years experience as senior PA

Tools

Microsoft Office

Job description

As the leading foodservice provider across the island of Ireland, Sysco’s success is driven by a team of passionate and dedicated individuals who go above and beyond to deliver every day.

We don’t just deliver food and drink to our customers. We deliver new thinking, technology and talent to our industry. We deliver opportunities - to ourselves and to our colleagues ensuring that we can all thrive in work and beyond.

We are now looking for new talent to join us as we continue to grow, innovate and deliver.

Personal Assistant Commercial – Limerick

We are excited to offer a fantastic opportunity for an Executive Assistant to support the Commercial Director. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco – keeping the customer at the heart of everything we do.

The role requires a candidate who will provide an efficient and responsive administrative and organisational service to the Commercial Director and ensure a high level of service is maintained. The successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organise your workload and demonstrate initiative to resolve issues quickly in an appropriate manner, with attention to detail and confidentiality being crucial. This is a fantastic opportunity for an experienced Personal Assistant to join a fast paced and progressive company.

If you are ready for a challenge, we want to hear from you.

Apply today and discover what your career could look like with Sysco Ireland.

Key Accountabilities:

• Extensive diary management and co-ordination for both on-site and off-site appointments and meetings
• Preparing and collating information for meetings and taking minutes at various meetings as and when required
• Handling correspondence to include incoming post and emails prioritising and responding as appropriate, bring information to the attention of the Director or senior management as necessary
• Coordinating internal and external events and presentation builds
• Liaising with international colleagues
• Maintaining filing system and company records for the Director
• Responsible for all travel arrangements and accommodation requirements
• Act as main point of contact for internal and external queries.
• Establishing appropriate relationships and maintaining current relationships that will enhance and expand business opportunities.
• Reviewing and scheduling of all travel arrangements
• Other Ad hoc duties as required

Requirements:

• Primary Degree with at least 3 years’ experience as a senior Personal Assistant to Director level a must
• Advanced Microsoft Office skills in particular Word, Excel and PowerPoint skills
• Discreet and confidential individual
• Ability to work from own initiative and as a part of the wider Personal Assistant team at Sysco
• Flexibility for national and international travel
• Good relationship builder and proficient stakeholder manager
• Well spoken, with excellent written and presentational skills
• Well organised and able to effectively prioritise
• Ability to manage a varied workload
• Flexibility in changing demands and priorities
• Ability to perform under pressure
• Resilient and reliable
• Team player and an advocate of the Company values

Sysco Ireland Culture

• Customer Focus: We deeply understand our customers' needs, continuously looking at ways to deliver real value.
• Building Relationships: We foster strong, effective relationships across teams, always working together. We embrace change and support each other through it.
• Clear Communication: We communicate clearly and effectively, ensuring our message resonates.
• A Passion for Food: We source and deliver food and drink that inspires excellence and creativity in kitchens for the most memorable dining experiences.

The accountabilities and requirements outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Sysco is an equal opportunity employer.