Payroll Specialist Specialist

Malone & Co. Accountants; Dublin; Hybrid; EUR 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid working

Flexible hours

Ongoing training

Career progression

Job summary

Malone & Co. Accountants is seeking a Payroll Specialist to manage client payrolls across weekly, fortnightly and monthly cycles from our Dublin office.

You will ensure compliance with Irish employment law and Revenue ROS submissions, delivering accurate payroll reports and advising clients on payroll matters. The role requires 2+ years of payroll experience, a payroll or accounting qualification (IPASS preferred), and proficiency with BrightPay/Sage/ADP.

Qualifications

• Payroll or Accounting qualification (IPASS preferred).
• Strong knowledge of Irish payroll legislation and tax requirements.
• Minimum 2+ years of payroll processing experience in an accounting firm or payroll bureau.
• Experience managing multiple client payrolls simultaneously.
• Proficiency in Microsoft Excel and payroll systems.

Responsibilities

• Manage end-to-end payroll processing for multiple clients across weekly, fortnightly and monthly payrolls.
• Ensure compliance with Irish tax regulations, including PAYE, USC, and PRSI calculations.
• Process new hires, terminations, bonuses, commissions and salary adjustments.
• Handle statutory leave payments (sick pay, maternity/paternity leave) and redundancy payments.
• Ensure timely and accurate submission of payroll-related taxes to Revenue via ROS.
• Act as the primary payroll contact for multiple clients, addressing payroll queries and providing expert advice.
• Assist clients in understanding payroll legislation, pension schemes, and other statutory obligations.
• Provide guidance on payroll best practices and process improvements.
• Deliver payroll reports and reconciliations as per client requirements.

Skills

Attention to detail

Numerical accuracy

Client communication

Organisational skills

Problem solving

Education

IPASS qualification preferred

Tools

BrightPay

Sage

Thesaurus

ADP

Job description

As a Payroll Specialist you will be responsible for managing payroll processing for multiple clients, ensuring compliance with Irish employment law and Revenue requirements. The role involves handling various payroll cycles, maintaining accurate records and providing expert payroll support to clients. This is an excellent opportunity for a detail-oriented professional to work in a fast-paced environment within an accounting firm.

Key Responsibilities

Client payroll processing

• Manage end-to-end payroll processing for multiple clients across various industries (weekly, fortnightly and monthly payrolls).
• Ensure compliance with Irish tax regulations, including PAYE, USC, and PRSI calculations.
• Process new hires, terminations, bonuses, commissions and salary adjustments.
• Handle statutory leave payments (sick pay, maternity/paternity leave) and redundancy payments.
• Ensure timely and accurate submission of payroll-related taxes to Revenue via ROS.
• Act as the primary payroll contact for multiple clients, addressing payroll queries and providing expert advice
• Assist clients in understanding payroll legislation, pension schemes, and other statutory obligations
• Provide guidance on payroll best practices and process improvements.
• Deliver payroll reports and reconciliations as per client requirements.

Compliance & reporting

• Stay updated with Irish payroll legislation, Revenue guidelines and employment laws.
• Ensure payroll compliance with GDPR and best data protection practices.
• Prepare and submit payroll-related tax returns and end-of-year filings (e.g., P30, P35, P60, P45, and Employment Detail Summary).
• Conduct payroll audits and resolve discrepancies.

Process & system management

• Use and manage payroll software (e.g., BrightPay, Sage, Thesaurus or similar).
• Ensure seamless payroll system integration with accounting software.
• Identify and implement process improvements to enhance payroll efficiency.
• Support the automation of payroll functions and reporting

Key requirements

• Payroll or Accounting qualification (IPASS qualification preferred).
• Strong knowledge of Irish payroll legislation and tax requirements

Experience

• Minimum 2+ years of payroll processing experience in an accounting firm or payroll bureau.
• Experience managing multiple client payrolls simultaneously.
• Proficiency in payroll software (e.g., BrightPay, Sage, Thesaurus, ADP).
• Strong attention to detail and numerical accuracy.
• Ability to handle high-volume payrolls with tight deadlines.
• Excellent client communication and advisory skills.
• Strong organisational and problem-solving abilities.
• Proficiency in Microsoft Excel and payroll systems.
• Competitive salary and performance-based bonuses.
• Hybrid and flexible working.
• Ongoing professional development and training.
• Career progression opportunities within the firm.