Payroll Administrator and Executive Support

Wogan Build Centre Limited; Drogheda; Híbrido; EUR 40.000 - 55.000; Jornada completa

Descripción de la vacante

Jobs.ie Limited is seeking a detail-oriented Payroll Administrator and Executive Support to ensure accurate weekly payroll processing in compliance with Irish law. The role includes handling payroll queries, maintaining employee records, and providing confidential support to the HR Coordinator and MD.

You will also assist with payroll reporting, reconciliations, GDPR compliance and ad hoc HR/Finance projects, while upholding confidentiality across the organisation.

Formación

• Experience with payroll in Ireland and ROS PAYE Modernisation.
• Knowledge of Irish payroll reporting requirements and GDPR.
• Proficiency with payroll software (Sage/Micropay) and Excel.

Responsabilidades

• Process end-to-end weekly payroll for employees in Ireland.
• Maintain up-to-date employee records and payroll files.
• Support HR and Finance with payroll reporting and reconciliations.
• Provide confidential executive support to HR Coordinator, MD, and senior management.
• Handle payroll queries and communicate payslip details clearly.

Conocimientos

Irish payroll processes

Statutory payments & deductions

Excel skills

Attention to detail

Analytical skills

Communication skills

Organisational skills

Teamwork

Confidentiality

Herramientas

Sage

Micropay

Excel

Descripción del empleo

Summary:
We are seeking a detail-oriented Payroll Administrator and Executive Support to ensure the accurate and timely processing of weekly payroll for our employees, in full compliance with Irish employment and payroll legislation. The successful candidate will handle day-to-day payroll queries, maintain up-to-date employee records, support HR and Finance with payroll reporting and reconciliations, and provide confidential administrative and executive support to the HR Coordinator, Managing Director and senior management as required.

Payroll Administration Responsibilities

• Process end-to-end weekly payroll for employees, ensuring accurate calculation of gross-to-net pay, statutory deductions and benefits in kind.
• Set up and maintain employee records, including starters, leavers, contract changes, and salary adjustments in the payroll system.
• Input and verify overtime, allowances, bonuses, commission, expenses and other pay adjustments in line with company policy and Revenue guidelines.
• Ensure all payroll is processed in compliance with Irish employment law and Revenue requirements, including PAYE Modernisation and real-time reporting via ROS.
• Reconcile payroll reports to bank files, resolving discrepancies before final approval and payment.
• Respond to employee payroll queries in a timely and professional manner, providing clear explanations of payslips and deductions.
• Assist with year-end tasks such as preparation of payroll reports and support for external audit as required.
• Maintain strict confidentiality and ensure payroll data and records are kept accurate, complete and in line with GDPR and company policies.
• Support HR and Finance on ad hoc payroll projects, process improvements and system upgrades.

Executive Support Responsibilities

• Provide confidential administrative and coordination support to the HR Coordinator, Managing Director and senior management as required.
• Draft, format, spreadsheets, reports, and other business documents as directed.
• Liaise professionally with colleagues on operational matters, escalating queries to the appropriate manager when required.
• Assist with ad hoc projects, process improvements and general administrative tasks as directed by the HR Coordinator or Managing Director.
• Maintain strict confidentiality and discretion in all matters relating to employees, payroll, management decisions and sensitive company information.

Desirable Experience

• Previous experience working in a payroll role within Ireland, ideally in a busy, multi-employee environment.
• Experience providing administrative or executive support in a confidential business environment.
• Strong working knowledge of Irish payroll processes, statutory payments and deductions, and relevant employment legislation.
• Proficiency with computerised payroll software such as Sage / Micropay or similar, together with strong Excel skills.
• Excellent written and verbal communication skills, with the ability to draft clear and professional business communications.
• Strong organisational skills, with the ability to manage multiple priorities, follow through on action items and meet deadlines.
• High level of accuracy and attention to detail.
• Strong numerical and analytical skills.
• Ability to work both independently and as part of a team in a confidential environment.

This job description is not exhaustive and may be amended from time to time in line with the needs of the business.