Payroll Administrator

SSO Personnel; Cork; On-site; EUR 36,000 - 48,000; Full time

Job summary

SSO Personnel in Cork, Ireland seeks a Finance and Payroll Administrator to manage day-to-day accounts and payroll tasks. You will check hours, calculate gross pay and prepare payroll schedules, coordinating with external providers in Sweden, Germany, the Netherlands and Denmark.

The role covers Irish payroll, supplier and customer invoicing, reconciliations and month-end procedures. A hands-on, detail-focused candidate with strong Excel skills will fit well.

Qualifications

• Proven hands-on experience in accounts and payroll preparation.
• Experience in managing payroll across multiple jurisdictions is a plus.
• Strong Excel skills and ability to troubleshoot payroll spreadsheets.

Responsibilities

• Receive and check employee hours and timesheets, following up on discrepancies.
• Prepare payroll schedules and calculate gross pay.
• Submit payroll information to external providers and coordinate corrections.
• Assist with weekly Irish payroll and respond to queries.
• Maintain payroll records and handle new starter documentation.
• Assist with ROS submissions and review contractor invoices/timesheets.
• Process supplier invoices and prepare payments for approval.
• Prepare weekly sales invoices and allocate receipts.
• Reconcile customer accounts and follow up on overdue payments.
• Complete bank and balance sheet reconciliations and assist month-end procedures.

Skills

Payroll processing

Accounts payable/receivable

Excel (XLOOKUP/VLOOKUP)

Bank reconciliations

Attention to detail

Communication

Education

Accounting qualification (e.g., Accounting Technician)

Tools

Sage 50

ROS

RCT processes

Excel (Advanced)

Job description

Contract: Full-time, one-year fixed-term contract

Hours: Monday to Friday, 9am to 5pm, 37.5 hours per week

Role overview

We are seeking an experienced Finance and Payroll Administrator who can take responsibility for day-to-day accounts and payroll preparation from the outset. The successful candidate must be confident checking employee hours, calculating gross pay, preparing accurate payroll schedules and resolving routine queries with minimal supervision.

The role includes supporting weekly Irish payroll and coordinating payroll information with external providers in Sweden, Germany, the Netherlands and Denmark. For overseas payroll, you will prepare and submit hours and gross pay schedules and respond to queries. External providers prepare the local payrolls.

Key responsibilities

• Receive and check employee hours and timesheets, following up on missing information or discrepancies.
• Prepare payroll schedules calculating gross pay from approved hours, pay rates and adjustments, checking accuracy before submission.
• Submit payroll information to external providers in Sweden, Germany, the Netherlands and Denmark within agreed deadlines, respond to queries and coordinate corrections.
• Assist with preparing and processing weekly Irish payroll and respond to employee payroll queries.
• Maintain accurate payroll records, coordinate documentation for new starters and handle payroll-related forms.
• Assist with Relevant Contracts Tax (RCT) submissions through the Revenue Online System (ROS), and review contractor invoices and timesheets.
• Process purchase invoices, maintain supplier accounts and prepare wage and supplier payments for approval.
• Prepare and issue weekly sales invoices and allocate customer receipts daily.
• Reconcile customer accounts, prepare weekly debtor reports and follow up on overdue payments.
• Complete bank and balance sheet reconciliations, investigating and resolving discrepancies.
• Assist with month-end procedures, management accounts and general finance administration.

Essential skills and experience

• Proven hands-on experience in accounts and payroll preparation, including checking timesheets and calculating gross pay; ideally two to three years in a busy finance department or accountancy practice.
• Practical experience managing accounts payable, accounts receivable, bank reconciliations and credit control.
• Strong working knowledge of Microsoft Excel, including lookup formulas such as XLOOKUP or VLOOKUP, and the ability to check and troubleshoot payroll spreadsheets.
• Ability to manage weekly and monthly deadlines independently, investigate discrepancies and resolve routine queries with minimal supervision.
• Clear communication skills and confidence dealing with employees, management, customers, suppliers and external payroll providers.
• Strong attention to detail and the ability to handle financial and employee information confidentially.

Desirable skills and qualifications

• Experience preparing or reviewing Irish payroll.
• Experience using Sage 50, ROS or RCT processes.
• Experience coordinating payroll information with external providers across multiple countries.
• An accounting technician or other relevant accounting qualification.
• A payroll qualification, such as IPASS or equivalent.

Handover and expectations

A brief handover will cover our systems, procedures and payroll arrangements. The successful candidate is expected to bring the core accounts, payroll and Excel skills needed to manage the day-to-day responsibilities independently, with management support for approvals and complex issues.