Part-time Library Assistant

Kaplan International; Dublin; On-site; EUR 21,000 - 26,000; Part time

Job summary

Kaplan International seeks a Part-time Library Assistant for Dublin's DBS Library and Academic Hub. Reporting to the Deputy Librarian, you will deliver reference and lending services to students in person and online while maintaining a welcoming, tidy space.

The role requires excellent customer service, flexibility, and strong IT skills. You will support reservations, online bookings, and queries via email, chat and phone, using campus systems such as Moodle.

Qualifications

• Excellent IT and organizational skills.
• Excellent oral, written and interpersonal skills.
• Ability to work on own initiative.
• Availability to work evening shifts and weekend hours as required.
• Knowledge of library practices and procedures (Desirable).
• Experience relevant to the role (Desirable).

Responsibilities

• Advise and assist Library users with queries regarding access to and searching of the Library’s collection of print and online resources, both in-person and online.
• Processing and allocation of reservation requests
• Provide support to students using the Library’s online booking systems
• Assist students and staff with queries in person and via email, chat, and phone services
• Providing support to students and staff in the use of technologies such as self service machines, photocopier, Moodle, etc.
• Ensure the physical library reading room and collection are tidy
• Assist the team with the development of support materials, including guides and webpages
• Complete the annual stock take in accordance with agreed procedures and timelines
• Carry out stock weeding and shunting activities to ensure collections remain accurate, relevant, and well organised
• Manage student accounts, including account creation, maintenance, and the administration of fines and charges
• Any other duties as required by the Library Leadership Team
• Prepare and produce the annual Library report for the Senior Leadership Team and the Library Leadership Team
• Participate in internal committees across the College, contributing to discussions, initiatives, and decision-making as required
• Complete any other tasks as requested by the Library Leadership Team

Skills

IT skills

Organizational skills

Excellent communication

Initiative

Evening/weekend availability

Education

Knowledge of library practices and procedures

Experience relevant to the role

Job description

Job Title:

Part-time Library Assistant

Department:

IR0015

Library Reporting to:

Library Reporting to:Deputy Librarian Reports to: Deputy Librarian

Job Summary:

Reporting to the Deputy Librarian, the Part-time Library Assistant is a student-facing role based at the Reference Desk of the DBS Library and Academic Hub. The role's primary focus is to provide in-person and online reference and lending services to all Library users. Excellent customer service and flexibility are essential.

Key Responsibilities:

• Advise and assist Library users with queries regarding access to and searching of the Library’s collection of print and online resources, both in-person and online
• Processing and allocation of reservation requests
• Provide support to students using the Library’s online booking systems
• Assist students and staff with queries in person and via email, chat, and phone services
• Providing support to students and staff in the use of technologies such as self service machines, photocopier, Moodle, etc.
• Ensure the physical library reading room and collection are tidy
• Assist the team with the development of support materials, including guides and webpages
• Complete the annual stock take in accordance with agreed procedures and timelines
• Carry out stock weeding and shunting activities to ensure collections remain accurate, relevant, and well organised
• Manage student accounts, including account creation, maintenance, and the administration of fines and charges
• Any other duties as required by the Library Leadership Team
• Prepare and produce the annual Library report for the Senior Leadership Team and the Library Leadership Team
• Participate in internal committees across the College, contributing to discussions, initiatives, and decision-making as required
• Complete any other tasks as requested by the Library Leadership Team

Culture:

• Contribute to a culture of innovation, collaboration, inclusivity, and mutual respect across the team and the College
• Work proactively and cooperatively with colleagues across departments to achieve shared goals
• Demonstrate professionalism, approachability, and collegiality in all interactions
• Communicate openly and constructively, supporting a positive and solutions-focused team environment
• Uphold the organisation’s values in all internal and external activities
• Take initiative in personal and professional development, and acknowledge and support the contributions of others

Job Requirements (Essential Criteria):

• Excellent IT and organizational skills
• Excellent oral, written and interpersonal skills
• Ability to work on own initiative
• Availability to work evening shifts and weekend hours as required

Job Requirements (Desirable Criteria):

• Knowledge of library practices and procedures
• Experience relevant to the role

Position Type:

Part time

Contract Type:

Fixed Term Contract (Fixed Term)

Pay Frequency:

Annual

Location:

Dublin, Ireland

Job Functional Area:

Library Services

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview).

Please refer to our privacy policy here: DBS Privacy Notice for Candidates.

This job description is a guide to the work the post holders will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the post-holders and their manager will review the job description regularly.

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

If you require any adjustments or additional support within the recruitment process, please contact us directly.

Dublin Business School (DBS) is a third level institution and provider of Higher Education in Ireland with over 8,000 students. It provides a broad range of full-time and part-time programmes for undergraduate and postgraduate students as well as professional and executive education and learning, including preparation for professional accountancy exams. DBS was established in 1975 and since then has increased its range of programmes and subject specialisms. Programmes span Arts, Humanities, Social Sciences, Business, Law, Management, Marketing and ICT. The majority of students are fee paying and a small proportion is funded through the Springboard+ training fund, available through the Higher Education Authority. The School is part of Kaplan Inc., the education division of The Graham Holdings Company and a leading international provider of higher education, professional development and lifelong learning programmes. We are dedicated to being a college which helps our students to build futures and provides outstanding educational services. Join our staff community and enjoy a friendly and stimulating modern college in the centre of Dublin. We value and respect our staff, and involve them in decision-making processes. Promoting equality of opportunity, openness, freedom of expression and social responsibility are key to our success.

In return for your outstanding contribution, we offer competitive pay and many benefits.

DBS Privacy Notice for Candidates