Part Time Facilities Coordinator (3 Days a week)

Jones Lang LaSalle Incorporated; Connacht; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Personalized benefits

Comprehensive benefits package

Wellness program

Job summary

JLL Galway is seeking a dedicated Facilities Coordinator to support day-to-day operations across the site. You will ensure safe, compliant facilities services, coordinate soft services, manage service requests and engage with client stakeholders and service providers.

You'll work with Facilities Manager and partners to drive continuous improvement, maintain records and reports, support budget tracking and purchase orders, and help deliver a high-quality workplace experience in a regulated

Qualifications

• Experience in Facilities Management or similar roles.
• Strong admin and organisational skills.
• Experience with multiple stakeholders and service providers.
• Proficiency in Microsoft Office applications.
• Knowledge of health and safety legislation and contractor management.
• Desirable experience in pharmaceutical/regulated environments.

Responsibilities

• Coordinate daily facilities activities across the Galway site.
• Monitor service delivery by vendors and contractors.
• Support cleaning, waste management, pest control, catering and other soft services.
• Ensure work orders and service requests are completed within agreed timelines.
• Assist with compliance, audits, incident reporting and corrective actions.
• Prepare monthly operational reports and KPI updates.
• Process purchase orders and invoices; track facilities expenditure.

Skills

Communication

Customer service

Microsoft Office

Administrative skills

Stakeholder management

Organisation

Attention to detail

Problem solving

Teamwork

Education

Facilities Management qualification

Tools

CAFM systems

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Role SummaryThe Facilities Coordinator will support the day-to-day delivery of integrated facilities management services across the Cerenovus Galway site. The role is responsible for ensuring facilities operations are delivered safely, efficiently, and in compliance with client expectations, regulatory requirements, and company standards.The successful candidate will work closely with the Facilities Manager, service partners, and client stakeholders to coordinate soft services, support compliance activities, manage service requests, and drive continuous improvement initiatives.Key ResponsibilitiesFacilities OperationsCoordinate daily facilities activities across the site.Monitor service delivery performance of vendors and contractors.Support cleaning, waste management, pest control, catering, vending, grounds maintenance, and other soft services.Ensure work orders and service requests are completed within agreed timelines.Conduct routine facility inspections and report findings.Health, Safety & ComplianceSupport site compliance with health, safety, and environmental requirements.Maintain facilities records, permits, inspections, and compliance documentation.Assist with contractor management processes.Coordinate corrective actions arising from audits and inspections.Support incident reporting and follow-up activities as required.Client & Stakeholder ManagementAct as a point of contact for facilities-related queries.Build positive relationships with client stakeholders and service providers.Support communication of facilities initiatives and site improvements.Financial AdministrationSupport budget tracking and cost control activities.Process purchase orders and invoices.Maintain accurate records of facilities expenditure.Assist in identifying cost-saving opportunities.Reporting & Continuous ImprovementPrepare monthly operational reports and KPI updates.Track service performance metrics.Support sustainability, workplace experience, and continuous improvement initiatives.Participate in facilities audits and improvement projects.Qualifications & ExperienceEssentialPrevious experience in Facilities Management, Workplace Services, Property Management, or a similar role.Strong administrative and organisational skills.Experience working with multiple stakeholders and service providers.Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).Excellent communication and customer service skills.Ability to work independently and manage priorities effectively.DesirableFacilities Management qualification or related discipline.Experience within a pharmaceutical, medical device, or regulated environment.Knowledge of health and safety legislation and contractor management.Experience with CAFM systems.Key CompetenciesCustomer FocusCommunication SkillsOrganisation & PlanningAttention to DetailProblem SolvingTeamworkVendor ManagementContinuous Improvement MindsetCompliance AwarenessIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.