Part Time Facilities Coordinator (3 Days a week)

Jones Lang LaSalle Incorporated; Galway; Presencial; EUR 36.000 - 54.000; Jornada completa

Descripción de la vacante

Jones Lang LaSalle Incorporated (JLL) in Galway is seeking a Facilities Coordinator to support day-to-day integrated facilities management at the Galway site. You will coordinate soft services, manage service requests, and assist with compliance activities to meet client expectations and regulatory requirements.

Work with the Facilities Manager and vendors to ensure safe, efficient operations. Strong organisational and communication skills, plus proficiency in Microsoft Office, are essential for

Formación

• Previous experience in Facilities Management, Workplace Services, Property Management, or a similar role.
• Strong administrative and organisational skills.
• Experience working with multiple stakeholders and service providers.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication and customer service skills.
• Ability to work independently and manage priorities effectively.

Responsabilidades

• Coordinate daily facilities activities across the site.
• Monitor service delivery performance of vendors and contractors.
• Support cleaning, waste management, pest control, catering and other soft services.
• Ensure work orders and service requests are completed within agreed timelines.
• Conduct routine facility inspections and report findings.
• Assist with contractor management processes and audits.
• Maintain facilities records, permits, and compliance documentation.
• Prepare monthly operational reports and KPI updates.

Conocimientos

Facilities management

Administration

Stakeholder management

Microsoft Office

Communication

Independent work

Educación

Facilities Management qualification

Herramientas

Microsoft Office

CAFM systems

Descripción del empleo

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Summary

The Facilities Coordinator will support the day-to-day delivery of integrated facilities management services across the Cerenovus Galway site. The role is responsible for ensuring facilities operations are delivered safely, efficiently, and in compliance with client expectations, regulatory requirements, and company standards. The successful candidate will work closely with the Facilities Manager, service partners, and client stakeholders to coordinate soft services, support compliance activities, manage service requests, and drive continuous improvement initiatives.

Key Responsibilities

• Facilities Operations
• Coordinate daily facilities activities across the site.
• Monitor service delivery performance of vendors and contractors.
• Support cleaning, waste management, pest control, catering, vending, grounds maintenance, and other soft services.
• Ensure work orders and service requests are completed within agreed timelines.
• Conduct routine facility inspections and report findings.
• Health, Safety & Compliance
• Support site compliance with health, safety, and environmental requirements.
• Maintain facilities records, permits, inspections, and compliance documentation.
• Assist with contractor management processes.
• Coordinate corrective actions arising from audits and inspections.
• Support incident reporting and follow-up activities as required.
• Client & Stakeholder Management
• Act as a point of contact for facilities-related queries.
• Build positive relationships with client stakeholders and service providers.
• Support communication of facilities initiatives and site improvements.
• Financial Administration
• Support budget tracking and cost control activities.
• Process purchase orders and invoices.
• Maintain accurate records of facilities expenditure.
• Assist in identifying cost-saving opportunities.
• Reporting & Continuous Improvement
• Prepare monthly operational reports and KPI updates.
• Track service performance metrics.
• Support sustainability, workplace experience, and continuous improvement initiatives.
• Participate in facilities audits and improvement projects.

Qualifications & Experience

Essential

• Previous experience in Facilities Management, Workplace Services, Property Management, or a similar role.
• Strong administrative and organisational skills.
• Experience working with multiple stakeholders and service providers.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication and customer service skills.
• Ability to work independently and manage priorities effectively.

Desirable

• Facilities Management qualification or related discipline.
• Experience within a pharmaceutical, medical device, or regulated environment.
• Knowledge of health and safety legislation and contractor management.
• Experience with CAFM systems.

Key Competencies

• Customer Focus
• Communication Skills
• Organisation & Planning
• Attention to Detail
• Problem Solving
• Teamwork
• Vendor Management
• Continuous Improvement Mindset
• Compliance Awareness

Location

On-site –Galway, IRL

Jones Lang LaSalle (“JLL”) is a leading global commercial real estate and investment management company. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.