Facilities Coordinator

Jones Lang LaSalle Incorporated; Dublin; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Total Rewards program

Job summary

Jones Lang LaSalle Incorporated in Ireland seeks a highly motivated Facilities Coordinator to manage day-to-day operations, lead maintenance programs and optimise space and workplace experiences. You will liaise with clients, coordinate service delivery and drive cost efficiency while maintaining high standards of safety and service quality.

You will work with on-site teams to ensure seamless facility operations, manage budgets, and partner with contractors to continuously improve service

Qualifications

• 2+ years of facilities management experience preferred.
• Experience managing supplier/contractor relationships is advantageous.
• Fluency in English and local language essential.

Responsibilities

• Oversee day-to-day building operations including HVAC, electrical and plumbing systems.
• Implement preventive and corrective maintenance programs to maximise asset performance.
• Drive operational efficiency and minimise service disruptions.
• Monitor building systems and address technical challenges proactively.
• Manage soft services including cleaning and hospitality to maintain premium standards.
• Participate in vendor selection, contract negotiations and performance management.
• Plan space utilization, moves and reconfigurations for productivity.
• Ensure health, safety and regulatory compliance across the site.

Skills

Facilities management

Vendor management

Budget management

Space planning

Customer focus

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.About JLLWe’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!Role PurposeWe are seeking a highly motivated and customer-focused Facilities Coordinator to join our team in Ireland. This role is critical in delivering exceptional facility services and creating outstanding workplace experiences.The FC is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve the required standards.As the primary point of contact for employees and visitors, you will ensure our facilities operate seamlessly, safely, and efficiently while embodying JLL's commitment to excellence and innovation.What this job involvesDelivering Operational ExcellenceOversee day-to-day building operations including HVAC, electrical, and plumbing systemsImplement and coordinate preventive and corrective maintenance programs to maximize asset performanceDrive operational efficiency and minimize service disruptionsMonitor building systems performance and proactively address technical challengesManaging Soft ServicesOversee cleaning and hospitality services to maintain premium workplace standardsCoordinate both scheduled and ad-hoc service deliveryEnsure service quality consistently exceeds client expectationsPartner with service providers to drive continuous improvementStrategic Budget & Vendor ManagementManage facilities budgets with a focus on cost optimization and value creationBuild and maintain strong relationships with contractors and service providersParticipate in vendor selection, contract negotiations, and performance managementTrack financial performance and provide transparent reporting to stakeholdersOptimizing Space & Workplace ExperiencePlan space utilization strategies that enhance productivity and collaborationCoordinate office layouts, moves, and workplace reconfigurationsManage storage solutions and maintain organized common areasEnsuring Health, Safety & Regulatory ComplianceMaintain rigorous compliance health and safety regulationsConduct systematic safety inspections and risk assessmentsManage supplier documentation, certifications, and compliance recordsChampion a culture of safety and wellbeing across the facilityProviding Exceptional Office ManagementManage procurement of office supplies, equipment, and consumablesCoordinate mail and parcel services (reception, storage, distribution)Interface with service providers for delivery validationsPartner with on-site vendorsManaging Access Control & Security CoordinationAdminister comprehensive access badge management (creation, activation, replacement)Coordinate with security teams for access permissions and canteen accessManage locker and cabinet assignments for employee arrivals and departuresMaintain accurate records and ensure secure facility access protocolsBeing the Face of FacilitiesServe as the single point of contact for all employee facility-related inquiriesCoordinate incident response and resolution within office premisesLiaise with external providers (vending, coffee machines, water dispensers)Monitor on-site vendor activities and ensure service excellenceBuild trusted relationships with building occupants and stakeholdersGeneral administration of department, (holidays, training, performance reviews etc.).Updating and maintaining official safety documents, liaise with government authorities.Organization of fire evacuation and first aid training for employees.Point of Contact for security/alarm respondingDeputise / provide cover for Office Services Coordinator / Building Operations Coordinator when appropriate.All additional duties commensurate to the level of the roleSounds like you? To apply you need to have:Ideally 2 years + experience in Facilities Management roleExperience on supplier/contractor management.Fluency in local language and English essential.Customer focusWhat you can expect from usYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today at jll.com/careers.JLL Privacy StatementWhen you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.For additional details please see JLL's Global Privacy Statement or our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.