Facilities Coordinator

KSB-Jones Lang LaSalle Services Ir; Dublin; On-site; EUR 38,000 - 60,000; Full time

Benefits offered by this job

Total Rewards program

On-site work

Job summary

KSB-Jones Lang LaSalle Services Ir in Dublin is seeking a highly motivated Facilities Coordinator to join our team. You will manage day-to-day building operations, coordinate maintenance, and ensure a safe and productive office environment at our Dublin site.

Ideal candidates will have 2+ years in facilities management, experience with suppliers/contractors, and fluency in English plus the local language. This on-site role offers a collaborative, growth-focused culture and opportunities to shape

Qualifications

• 2+ years of facilities management experience.
• Experience managing suppliers and contractors.
• Fluency in English and local language is essential.

Responsibilities

• Oversee day-to-day building operations including HVAC, electrical, and plumbing.
• Manage budgets, vendor relationships and contract negotiations.
• Ensure health, safety and regulatory compliance.
• Provide exceptional office management and on-site support.

Skills

Facilities Management

Contractor Management

English & Local Language

Job description

KSB-Jones Lang LaSalle Services Ir

Dublin, D D24 X897

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

We are seeking a highly motivated and customer-focused Facilities Coordinator to join our team in Ireland. This role is critical in delivering exceptional facility services and creating outstanding workplace experiences.

The FC is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve the required standards.

As the primary point of contact for employees and visitors, you will ensure our facilities operate seamlessly, safely, and efficiently while embodying JLL's commitment to excellence and innovation.

What this job involves

Delivering Operational Excellence

• Oversee day-to-day building operations including HVAC, electrical, and plumbing systems
• Implement and coordinate preventive and corrective maintenance programs to maximize asset performance
• Drive operational efficiency and minimize service disruptions
• Monitor building systems performance and proactively address technical challenges

Managing Soft Services

• Oversee cleaning and hospitality services to maintain premium workplace standards
• Coordinate both scheduled and ad-hoc service delivery
• Ensure service quality consistently exceeds client expectations
• Partner with service providers to drive continuous improvement

Strategic Budget & Vendor Management

• Manage facilities budgets with a focus on cost optimization and value creation
• Build and maintain strong relationships with contractors and service providers
• Participate in vendor selection, contract negotiations, and performance management
• Track financial performance and provide transparent reporting to stakeholders
• Plan space utilization strategies that enhance productivity and collaboration
• Coordinate office layouts, moves, and workplace reconfigurations
• Manage storage solutions and maintain organized common areas

Ensuring Health, Safety & Regulatory Compliance

• Maintain rigorous compliance health and safety regulations
• Conduct systematic safety inspections and risk assessments
• Manage supplier documentation, certifications, and compliance records
• Champion a culture of safety and wellbeing across the facility

Providing Exceptional Office Management

• Manage procurement of office supplies, equipment, and consumables
• Coordinate mail and parcel services (reception, storage, distribution)
• Interface with service providers for delivery validations
• Partner with on-site vendors

Managing Access Control & Security Coordination

• Administer comprehensive access badge management (creation, activation, replacement)
• Coordinate with security teams for access permissions and canteen access
• Manage locker and cabinet assignments for employee arrivals and departures
• Maintain accurate records and ensure secure facility access protocols

Being the Face of Facilities

• Serve as the single point of contact for all employee facility-related inquiries
• Coordinate incident response and resolution within office premises
• Liaise with external providers (vending, coffee machines, water dispensers)
• Monitor on-site vendor activities and ensure service excellence
• Build trusted relationships with building occupants and stakeholders
• General administration of department, (holidays, training, performance reviews etc.).
• Updating and maintaining official safety documents, liaise with government authorities.
• Organization of fire evacuation and first aid training for employees.
• Point of Contact for security/alarm responding
• Deputise / provide cover for Office Services Coordinator / Building Operations Coordinator when appropriate.
• All additional duties commensurate to the level of the role

Sounds like you? To apply you need to have:

• Ideally 2 years + experience in Facilities Management role
• Experience on supplier/contractor management.
• Fluency in local language and English essential.

What you can expect from us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location: On-site –Dublin, IRL

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