Executive Assistant - fixed term contract

Dormont Manufacturing Co; Dublin; On-site; EUR 40,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation package

Employee benefits

Flexibility programs for wellbeing

Job summary

Pwc Ireland is seeking an Executive Assistant to join their fast-growing team within the Core Administration Hub. The successful candidate will provide strategic administrative support to designated Firm Partners.

Key duties include managing executive-level services, drafting sensitive communications, and coordinating meetings. Candidates should have a minimum of 4 years' experience in a similar role and proficiency in Microsoft 365.

Competitive compensation and benefits are offered, promoting wellbeing and work-life balance.

Qualifications

• A minimum of 4 years of experience in providing administrative support to senior executives.
• Proficiency in Microsoft 365 applications like Word, Excel, Outlook, and PowerPoint.
• Experience in handling sensitive information and thriving in fast-paced environments.

Responsibilities

• Management of an executive-level BA service for Partners.
• Drafting complex communications on behalf of partners.
• Coordinating meeting logistics effectively.

Skills

Project management

Microsoft 365 proficiency

Communication skills

Organizational skills

Confidentiality handling

Education

Post-secondary qualification

Job description

PwC Ireland invites you to join our fast‑growing team of Executive Assistants within the Core Administration Hub. In this fixed‑term contract, you will provide strategic and professional senior administrative support to designated Firm Partners, enabling our Business Enablement Services (BES) line of service.

Responsibilities

• Management of an executive‑level BA service for Partners
• Ownership of all enquiries and problems, resolving or escalating issues as appropriate
• Work with stakeholders to ensure compliance with the Firm’s policies and procedures and meet the Firm deadlines
• Draft complex and sensitive communications on behalf of partners
• Proactively coordinate meeting logistics and anticipate conflicts
• Attend meetings as appropriate, providing detailed and actionable minutes
• Manage follow‑up on key action items and ensure accountability
• Project coordination – attend project meetings (as requested) to understand requirements, delivery timescales, supporting actions and regular interaction with the project team
• Manage partner inboxes, prioritising critical communications. Handle sensitive documents with a high level of confidentiality and integrity
• Build and maintain strong client relationships, addressing issues proactively
• Liaise with the BA Hubs and Regional Offices as necessary
• Delegate transactional work where appropriate to effectively manage workloads
• Ability to draft stakeholder emails and engage with stakeholders to make decisions
• Support stakeholders and others in upskilling of Firmwide systems

Additional responsibilities

• Informal coaching junior team members
• Involvement in team activities that contribute to personal and Firm development
• Other ad‑hoc responsibilities as required

Essential skills & experience

• Secondary level education and a relevant Post‑second level qualification
• A minimum of 4 years of proven experience in a similar role, providing comprehensive administrative support to senior executives or management teams
• Proficiency in Microsoft 365 applications (Word, Outlook, PowerPoint, Excel)
• Demonstrated strong project management and coordination skills, with the ability to effectively prioritise and manage multiple stakeholders’ conflicting priorities
• Experience in handling sensitive information
• Ability to thrive in a fast‑paced, dynamic environment, demonstrating resilience and adaptability
• Demonstrated champion of Evolved PwC Professional behaviours

Preferred experience

• Excellent organisational skills and self‑motivation, demonstrating a commitment to continuous self‑development
• Strong influencing and communication skills, both verbal and written
• Ability to develop internal and external networks to support business objectives
• Flexibility and agility to adapt to changes and contribute effectively to system improvements or firm initiatives
• Role model for inclusivity, with an understanding of cultural differences and a commitment to diversity

Benefits

Competitive compensation package, inclusive employee benefits and flexibility programs that support wellbeing and a healthy work‑life balance.

Equal Employment Opportunity

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status or disability status. We provide reasonable accommodation for people with disabilities during the application and interview processes.