Office & Operations Manager (Facilities, Admin & Finance)

ARKRAY, Inc.; Fingal; On-site; EUR 45,000 - 60,000; Full time

Job summary

ARKRAY Ireland Ltd. in Swords, North Dublin Corporate Park, is seeking an Office Manager to oversee day-to-day office operations and business support functions.

You will ensure a compliant, well-organised working environment and act as a key contact between employees, management, suppliers and external stakeholders. You will lead office and facilities management, employee administration and finance/administration, while supporting governance, systems, and executive team needs.

Qualifications

• Minimum 3 years’ experience in office management or senior administrative roles.
• Strong understanding of financial processes and payroll support.
• Excellent organisational and time-management skills.
• Proficient in SAP Business One and MS Office (Excel, Word and Outlook).

Responsibilities

• Manage the day-to-day operation of the office and facilities, ensuring a safe, efficient and professional working environment.
• Oversee facilities, maintenance, cleaning, security, utilities, waste management and office services.
• Coordinate contractors, suppliers and external service providers including obtaining quotations and managing ongoing relationships.
• Ensure appropriate health and safety procedures, risk assessments and workplace requirements are maintained.
• Coordinate maintenance and servicing of company equipment and facilities.
• Manage office supplies, stationery, equipment and procurement requirements.
• Provide day-to-day employee administration and support across the employee lifecycle.
• Coordinate onboarding and offboarding processes for employees.
• Maintain employee records and ensure documentation is accurate and up to date.
• Manage annual leave records and coordinate the company annual leave calendar.
• Preparing documentation and onboarding new employees.
• Assist management with employee relations matters, policies and procedures.
• Support payroll administration and provide relevant employee information to payroll providers.
• Maintain accurate records and documentation to support financial controls and audits.
• Assist with budgeting, cost management and monitoring of operational expenditure.

Skills

Organisational skills

Time management

Independent working

Multi-tasking

Tools

SAP Business One

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

ARKRAY Ireland Ltd. in Swords, North Dublin Corporate Park, is seeking an Office Manager to oversee day-to-day office operations and business support functions.

You will ensure a compliant, well-organised working environment and act as a key contact between employees, management, suppliers and external stakeholders. You will lead office and facilities management, employee administration and finance/administration, while supporting governance, systems, and executive team needs.