Office Manager

Sigmar Recruitment; Dublin; On-site; EUR 34,000 - 38,000; Full time

Benefits offered by this job

Free parking nearby

Employee discount

Job summary

Sigmar Recruitment is seeking an Office Manager / Project Coordinator in Dublin to be the organisational hub of a small team, coordinating information, schedules and communications between customers, suppliers and operations, all on a fully onsite basis.

You will manage customer and supplier contacts, coordinate orders and deliveries, maintain records, and support admin and logistics tasks while collaborating with management to resolve issues.

Qualifications

• Experience in office management or admin roles within a small team.
• Strong attention to detail with invoicing and scheduling.
• Excellent written and verbal communication skills.
• Ability to organise, prioritise and manage multiple tasks.
• Proactive, solution-focused with initiative.
• Experience in construction or logistics is advantageous.

Responsibilities

• Acting as the first point of contact for customers and suppliers by phone and email.
• Coordinating customer orders, projects, deliveries and installation schedules.
• Liaising with warehouse, delivery and installation teams to keep work on track.
• Preparing invoices and maintaining accurate records and documentation.
• Managing day-to-day office administration and organisation.
• Supporting customer service queries and helping to maintain strong client relationships.
• Ordering office supplies and materials where required.
• Assisting with social media and marketing activity, where appropriate.
• Working closely with management on operational and administrative tasks.

Skills

Office management

Project coordination

Logistics coordination

Construction administration

MS Office proficiency

Attention to detail

Tools

Microsoft Office

Job description

Office Manager

About Your New Employer

• Join a small, established company operating in the scaffolding, access and construction services industry.
• Become a key member of a close-knit team where your work will have a direct impact on the smooth running of the business.
• Take ownership of a varied role combining office administration, project coordination, customer service and logistics support.

About Your New Job

As the Office Manager / Project Coordinator, you will become the organisational hub of the business. Working fully onsite, you will coordinate information, schedules and communication between customers, suppliers, colleagues and operational teams.

Your responsibilities will include:

• Acting as the first point of contact for customers and suppliers by phone and email.
• Coordinating customer orders, projects, deliveries and installation schedules.
• Liaising with warehouse, delivery and installation teams to ensure work stays on track.
• Preparing invoices and maintaining accurate records and documentation.
• Managing day-to-day office administration and organisation.
• Communicating updates clearly across the business and proactively resolving issues.
• Supporting customer service queries and helping to maintain strong client relationships.
• Ordering office supplies and materials where required.
• Assisting with social media and marketing activity, where appropriate.
• Working closely with management on operational and administrative tasks.

This is a varied position suited to someone who enjoys taking responsibility, solving problems and working independently in a small office environment.

What Skills You Need

• Previous experience in office management, project coordination, logistics coordination, construction administration or a similar role.
• Exceptional attention to detail, particularly when managing schedules, invoices, orders and business information.
• Excellent written and verbal communication skills, including strong spelling and grammar.
• The ability to organise, prioritise and manage multiple responsibilities effectively.
• A proactive and solutions-focused approach, with the confidence to use your own initiative.
• Strong working knowledge of Microsoft Office.
• A calm, professional, approachable and accountable working style.

Experience in construction, engineering, logistics, manufacturing or trade environments would be advantageous but is not essential. Social media experience would also be beneficial.

What's on Offer

• Salary: €34,000-€38,000 DOE.
• Work-life balance: Monday to Friday, 9:00am-5:00pm, with 20 days' annual leave.
• Convenient location: Free parking available and close to Broombridge Station.
• Employee discount.
• The opportunity to take ownership of the role and grow within a small, supportive business.
• A varied position with exposure to office management, operations, logistics and project coordination.

What's Next

This is an immediate requirement, with the successful candidate ideally available to start as soon as possible.

The interview process will involve an initial video interview followed by an onsite interview.