Office & Facilities Coordinator

Sodexo Group; Limerick; Hybrid; EUR 35,000 - 43,000; Full time

Benefits offered by this job

Professional development opportunities

Employee benefits package

Pension plan

Bike to Work Scheme

24hr virtual GP Service

Sodexo Discounts Scheme

Wellbeing platform

Job summary

Sodexo Group in Limerick is seeking a dedicated Workplace Coordinator to join the team at Harvey's Quay. This full-time role focuses on managing office stock, organizing supplies, and maintaining a well-run workplace environment.

You will coordinate IT access, cleaning services, catering, and facilities records, while providing front-of-house support as needed. The position offers opportunities for professional development and a comprehensive employee benefits package.

Qualifications

• Strong organisational and time-management skills.
• Ability to manage multiple tasks and priorities in a busy office environment.
• Good communication skills and the ability to liaise with staff, contractors, suppliers, and internal stakeholders.
• Attention to detail when maintaining logs, records, audits, reports, and stock levels.
• Practical problem-solving skills and a proactive approach to workplace support.
• Basic IT awareness and confidence handling workplace equipment and access card processes.

Responsibilities

• Manage office stock levels, including catering supplies, beverages, consumables, stationery, cleaning products, access cards, canteen stock, and event-related items.
• Place and track orders for office supplies, catering requirements, cleaning consumables, stationery, and other workplace materials.
• Maintain open office spaces, including print stations, stationery cupboards, hot desks, desk equipment, cable management, and general office readiness.
• Coordinate locker allocation, locker labels, locker logs, and lock repairs where required.
• Carry out regular workplace checks, including toilet checks, desk equipment checks, cleaning stock checks, audits, and facilities readiness checks.
• Provide reception cover and support front-of-house operations when required.
• Coordinate cleaning services, including monthly meetings with cleaning staff, weekly hours reports, VISA documentation checks, RAMS, toolbox talks, and cleaning-related records.
• Log, update, comment on, and close workplace tickets, ensuring issues are followed through to completion.
• Arrange catering for office events, process catering invoices, and maintain accurate records of catering orders.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Problem-solving

IT awareness

Job description

Sodexo Group in Limerick is seeking a dedicated Workplace Coordinator to join the team at Harvey's Quay. This full-time role focuses on managing office stock, organizing supplies, and maintaining a well-run workplace environment.

You will coordinate IT access, cleaning services, catering, and facilities records, while providing front-of-house support as needed. The position offers opportunities for professional development and a comprehensive employee benefits package.