Office Coordinator (Part Time 14 Month Contract)

Barden | B Corp; Cork; On-site; EUR 17,000 - 22,000; Part time

Job summary

Barden | B Corp is seeking a part-time Facilities & Office Co-Ordinator to cover a 14-month fixed-term maternity leave.

You will be the first point of contact for all office and facilities matters on site, handle procurement through SAP/Ariba, support onboarding, and help foster a safe, efficient workplace.

This hands-on, organised role suits someone who can juggle multiple priorities and communicate clearly with vendors and staff.

Qualifications

• Experience in site/office administration or facilities coordination.
• Experience managing external vendors and service providers.
• Experience with procurement, purchase orders, expenses and invoicing.
• SAP experience is an advantage.

Responsibilities

• Act as main point of contact for office and facilities requests.
• Coordinate maintenance, repairs, and vendor management.
• Support onboarding for new employees and site inductions.
• Handle procurement and financial admin related to expenses and invoicing.
• Promote health and safety practices and participate in H&S activities.

Skills

Communication skills

Organisation

Tools

SAP/Ariba

Job description

Our client is seeking a Facilities & Office Co-Ordinator to join on a part-time, 14-month fixed-term contract covering maternity leave.

Acting as the first point of contact for all office and facilities matters on site, you'll support a busy, professional workplace across facilities management, onboarding, procurement, health & safety, and employee engagement. It's a varied, hands-on role suited to someone organised, proactive, and comfortable juggling multiple priorities.

ABOUT THE ROLE:

• Act as the main point of contact for office and facilities requests, coordinating maintenance, repairs and vendor management (AC, security, fire safety, canteen, etc.)
• Support onboarding for new employees, including workplace set-up and site inductions
• Manage procurement and financial admin — purchase card expenses, POs, and invoice processing via SAP/Ariba
• Sit on the Health & Safety Team, coordinating fire drills and promoting H&S practices

ABOUT THE PERSON:

• Experience in a site administrator, office administrator, facilities coordinator or office manager role
• Comfortable managing external vendors and service providers
• Experience with procurement, purchase orders, expenses and invoicing
• SAP experience knowledge an advantage
• Highly organised, detail-focused, and able to work on your own initiative
• Strong communicator with a customer-focused approach