Office and Logistics Manager

CREGG Group; Leinster; On-site; Confidential; Full time

Job summary

CREGG Group in Ireland is seeking an Office & Logistics Manager to join our growing construction supplies team based in Co. Meath. The role bridges sales, administration, and stock movement to keep daily operations running smoothly.

You will manage stock, coordinate heavy freight, handle international imports, customs, and admin workflows from quotes to invoicing, working closely with site managers and suppliers. This role is office-based at Co. Meath.

Qualifications

• 3–5 years in logistics or office management, preferably in construction supplies.
• Degree or diploma in Supply Chain, Logistics, or Business Admin is desirable.
• Experience with ERP inventory software (SAP/Oracle/Sage/XERO) and TMS.
• Strong communication and interpersonal skills for office and yard dynamics.
• Highly organized and adaptable to changing delivery schedules.
• Independent worker with initiative.

Responsibilities

• Oversee stock and inventory control for formwork stock.
• Coordinate heavy freight transport and nationwide/site deliveries.
• Negotiate rates with 3PLs and shipping lines to reduce costs.
• Coordinate site delivery slots and on-site offloading logistics.
• Manage inbound international logistics and customs compliance.
• Handle admin workflow from quotes to invoicing in system.
• Maintain office facilities and liaise with vendors.
• Ensure health and safety compliance in yard and office.
• Support credit checks and supplier documentation.

Skills

Logistics management

Office management

Communication skills

Problem solving

Organization

Independence

Education

Supply Chain/Logistics/Business Admin degree

Tools

SAP

Oracle

Sage

XERO

TMS

Job description

Our client, a well-established and growing company in the construction supplies industry are now seeking an Office & Logistics Manager to join their team due to ongoing growth based at their offices in Co. Meath.

Role Overview:

The Office and Logistics Manager is responsible for keeping the daily business operations running seamlessly by bridging the gap between sales, administration, and stock movement. This dual focused role involves managing the administrative hub of the office while overseeing the supply chain, storage, and timely dispatch of heavy formwork systems, falsework, and accessories to construction sites.

Please note this role is based in Co. Meath and is primarily an office-based role due to the nature of the job.

Key Responsibilities:

Logistics & Supply Chain Management

• Stock & Inventory Control: Maintain strict tracking of physical formwork stock (panels, props, climbing systems, tie rods) to ensure system accuracy and prevent shortages or overstocking.
• Freight & Transport Coordination: Arrange heavy-freight transport and specialized haulage (e.g., flatbeds, HIAB cranes) for nationwide and regional deliveries to construction sites.
• Carrier & Supplier Negotiation : Source, vet, and negotiate rates with third-party logistics (3PL) providers and shipping lines to optimize freight costs.
• Site Delivery Coordination: Act as the direct liaison between sales reps, site managers, and drivers to schedule precise delivery slots and handle on-site offloading logistics.

International Imports & Supply Chain Management

• Inbound Freight Coordination: Manage end-to-end international logistics, coordinating with global manufacturers, freight forwarders, and shipping lines for ocean, air, and overland transport.
• Customs Clearance & Compliance: Oversee all import documentation, ensuring accurate tariff classification and compliance with customs regulations.
• Duty & Tax Management: Monitor and track import duties, VAT, and port fees, working alongside the finance team to optimize landing costs and maintain deferment accounts.
• Supplier Liaison: Maintain direct communication with international formwork manufacturers regarding production timelines, lead times, and quality control documentation before dispatch.
• Sales Order Processing: Manage the administrative workflow from initial quote sign-off to invoicing, tracking orders in the system.
• Documentation & Compliance: Generate and organize transport notes, proof of deliveries (PODs), customs/import clearances for international shipments, and commercial invoices.
• Account Support: Liaison with the finance department to manage credit checks for construction clients and follow up on outstanding supplier documentation.
• Office Maintenance: Oversee day-to-day facilities operations, maintain office and safety supply levels, and act as the primary contact for utility vendors and IT troubleshooting.

Health, Safety & Compliance

• Yard & Warehouse Safety: Ensure the loading yard and office environments conform to strict construction health and safety regulations.
• Load Compliance: Ensure all outward shipments comply with heavy transport weight limits and secure-loading protocols

Skills & Experience Required:

• You will have at least 3–5 years of experience in logistics or office management, preferably within construction supplies, scaffolding, plant hire, or formwork sectors.
• A degree or diploma in Supply Chain Management, Logistics, Business Administration, or a related field would be desirable.
• Experience utilizing ERP inventory software (e.g., SAP, Oracle, Sage, XERO) alongside dispatch or transport management systems (TMS).
• Strong communication & interpersonal skills with the ability to smoothly transition between corporate office environments and fast-paced construction yard/site dynamics.
• Good problem-solving ability.
• You will be highly organized and adaptable to changing delivery schedules, site delays, and rapid material requests.
• Comfortable working independently and on your own initiative.

Offer:

Attractive salary and benefits on offer for the successful candidate.