Facilities Operations Coordinator — 12-Month Contract

Collins McNicholas Recruitment; Kilkenny; On-site; EUR 32,000 - 45,000; Full time

Job summary

Collins McNicholas Recruitment is recruiting for a Facilities Administrator in Kilkenny on a maternity cover contract. You will support day-to-day facilities administration, coordinate contractors and documentation, and drive compliance to keep the site running safely and efficiently.

The role requires strong IT skills (SAP, MS Office, Excel) and excellent organisational abilities, with the ability to manage multiple tasks in a busy environment and liaise with internal teams and external service

Qualifications

• Experience in facilities or site administration.
• Strong IT skills with SAP, MS Office and Excel.
• Ability to manage documentation, records and compliance information.
• Experience coordinating with contractors, suppliers or external service providers.

Responsibilities

• Provide day-to-day administrative support to the Facilities team and maintain records.
• Act as SAP super user for purchase orders and support procurement processes.
• Manage administrative activities for the EHS Velocity contractor management system.
• Maintain contractor credentials, vendor information and certification compliance.
• Support the Integrated Facilities Management (IFM) service provider management.
• Assist with budgeting, procurement, contractor liaison and documentation management.
• Ensure safe, compliant and efficient facilities services are delivered.
• Coordinate with internal stakeholders, contractors and external service providers.
• Provide project coordination for administration-based initiatives.
• Support general facilities administration and coordination tasks.

Skills

Facilities administration

Contractor liaison

Documentation management

Multitasking & prioritisation

Communication skills

Tools

SAP

Microsoft Office

Excel

Job description

Collins McNicholas Recruitment is recruiting for a Facilities Administrator in Kilkenny on a maternity cover contract. You will support day-to-day facilities administration, coordinate contractors and documentation, and drive compliance to keep the site running safely and efficiently.

The role requires strong IT skills (SAP, MS Office, Excel) and excellent organisational abilities, with the ability to manage multiple tasks in a busy environment and liaise with internal teams and external service