Office Administrator

Healthcare Direct; Limerick; Hybrid; EUR 17,000 - 22,000; Part time

Job summary

Healthcare Direct in Limerick is seeking an experienced Office Administrator on a fixed-term, part-time basis to support front-of-house and clinical teams in a busy hospital setting. You will manage calls, calendars, room bookings, supplier liaison, and onboarding tasks, with a focus on discretion, accuracy, and proactive organisation to keep operations running smoothly.

Previous healthcare admin experience is not essential, but strong MS Office skills and excellent communication are required to

Qualifications

• 5+ years of experience in a similar office administrator role.
• Strong communication skills, both verbal and written.
• Highly organised with excellent attention to detail.
• Proficient in MS Office (Word, Excel, Outlook).
• Discretion with sensitive information.
• Ability to work independently and proactively.
• Part-time, fixed-term basis.

Responsibilities

• Manage incoming calls and direct queries to the appropriate team members.
• Support day-to-day administrative tasks for clinical and management teams.
• Schedule appointments, manage calendars, and coordinate meeting room bookings.
• Prepare meeting rooms and ensure supplies are maintained.
• Assist with expense tracking, record updates, and small internal orders.
• Liaise with external suppliers and hospital service providers.
• Assist with travel logistics and diary support for senior staff when required.
• Support onboarding administration and basic compliance checks for new staff.
• Assist in organising internal events such as meetings, training sessions, and staff gatherings.

Skills

5+ years exp

Strong communication

Highly organised

MS Office

Discretion

Independent work

Proactivity

Job description

Healthcare Direct is proud to be a leading partner in rehabilitation care provision across Ireland. Our trusted team members operate in more than 130 sites, ranging from residential care HIQA-registered facilities to post-acute rehabilitation centres. We also provide bespoke services in the acute private hospital setting and within clients’ homes.

We are now seeking a professional, proactive, and exceptionally organised Office Administrator to join our team on a fixed term, part-time basis at one of our key Locations in Limerick City.

This role is central to supporting the smooth running of administrative and front-of-house operations within a busy hospital environment. While previous experience in healthcare administration is an advantage, it is not essential.

Responsibilities

• Manage incoming calls and direct queries to the appropriate team members
• Support day-to-day administrative tasks for clinical and management teams
• Schedule appointments, manage calendars, and coordinate meeting room bookings
• Prepare meeting rooms and ensure supplies are maintained
• Assist with expense tracking, record updates, and small internal orders
• Liaise with external suppliers and hospital service providers
• Assist with travel logistics and diary support for senior staff when required
• Support onboarding administration and basic compliance checks for new staff
• Assist in organising internal events such as meetings, training sessions, and staff gatherings

Requirements

• 5+ years of experience in a similar role
• Strong communication skills, both verbal and written
• Highly organised with excellent attention to detail
• Strong MS Office skills (Word, Excel, Outlook)
• Previous healthcare or hospital administration experience is desirable but not essential
• Ability to manage sensitive information with discretion and confidentiality
• Comfortable working independently and proactively
• Flexibility to work agreed part-time hours on a permanent basis