On-Site Office Administrator - Healthcare Ops & Compliance

Connected-Health-3; Portlaoise; Sur place; EUR 26 000 - 32 000; Plein temps

Résumé du poste

Connected Health is seeking an Office Administrator to join our Portlaoise team, handling day-to-day admin and supporting compliance efforts in a busy homecare setting.

You will report to the Client Care Manager, coordinating operational tasks, maintaining records, and ensuring smooth communication across the team. A minimum of 1 year in a similar role and proficiency in Word, Excel, and Outlook are essential.

Qualifications

• Minimum of 1 year’s experience in receptionist/administrator roles in a busy office.
• Minimum of 1 year’s experience in filing, auditing and compliance processes.
• Proficiency with Word, Excel and Outlook.
• Strong time management, organisational and communication skills.
• Compassionate and empathetic with patience and understanding.
• Proactive approach with high attention to detail.
• Full clean driving licence.

Responsabilités

• Prepare weekly compliance reports based on system records by Fridays.
• Maintain records for monthly, quarterly, and bi-annual internal audits.
• Perform weekly journal note audits for HSE compliance.
• Monitor document expiry dates and update systems accordingly.
• Ensure staff training records are up to date, liaising with training dept.
• Coordinate quarterly meetings and supervisions for CCMs.
• Conduct fleet checks and maintain fleet records; liaise with Fleet Manager.
• Manage PPE and uniform stock with accurate record-keeping.
• Coordinate with IT for tablet troubleshooting and IT liaison.
• Provide excellent customer service at the front desk; answer calls and greet visitors.
• Maintain a clean desk policy and office organisation.
• Maintain up-to-date staff and client lists and monthly/quarterly reports.

Connaissances

Receptionist experience

Filing & compliance

MS Office Suite

Time management

Communication

Empathy

Driving licence

Outils

Microsoft Word

Microsoft Excel

Outlook

Description du poste

Connected Health is seeking an Office Administrator to join our Portlaoise team, handling day-to-day admin and supporting compliance efforts in a busy homecare setting.

You will report to the Client Care Manager, coordinating operational tasks, maintaining records, and ensuring smooth communication across the team. A minimum of 1 year in a similar role and proficiency in Word, Excel, and Outlook are essential.