Office Administrator

Mowlam Healthcare; Killarney; On-site; EUR 28,000 - 40,000; Full time

Job summary

Mowlam Healthcare is seeking an Administrator for Killarney Nursing Home in Ireland. You will consult with the Director of Nursing daily and act as a key contact for all administrative matters at the home.

You will manage payroll and invoicing, maintain accurate records, handle resident funds, banking, and supplies, support budget management, and ensure deadlines are met. Fluent English, MS Office proficiency, and strong prioritisation are essential.

Qualifications

• Proven experience in Administration/Payroll.
• Relevant qualification in Office Administration.
• Excellent knowledge of MS Office.
• Ability to prioritise and multitask with excellent time management.

Responsibilities

• Front of house duties.
• Manage, report on and maintain accurate records (payroll, invoicing, residents’ allowances, petty cash, fees, employee files).
• Develop knowledge of the Mowlam fee structure and handle enquiries professionally.
• Deal with enquiries from residents and families confidentially.
• Banking including deposits when requested.
• Managing/ordering supplies for the home.
• Assist the Director of Nursing with budget management.
• Submit information to Support office by deadlines (payroll information/invoicing).
• Any other duties deemed necessary by Director of Nursing.

Skills

Administration/Payroll

Prioritisation & multitasking

Time management

Communication & interpersonal skills

Education

Office Administration qualification

Tools

MS Office

Job description

We are now looking for an Administrator to join our team at Killarney Nursing Home.

The Administrator will consult with the Director of Nursing on a day to day basis and serve as a crucial point of contact for any administrative area concerning Killarney Nursing home.

What does this role entail?

• Front of houseduties
• Manage, report on and maintain accurate records of, for example, payroll, invoicing, residents’ personal allowance, monies received, petty cash, fees, employee files to the required standard.
• Develop sound knowledge of the Mowlam fee structure and be able to deal with all enquiries on a professional and understanding basis, following closely standard procedures
• Deal and engage with enquiries from residents and their families in a confidential manner
• Banking including making deposits when requested
• Managing/ordering supplies for the home
• Assist the Director of Nursing with budget management
• Submit information to Support office by specified deadlines (e.g payroll information/invoicing)
• Any other duties deemed necessary by Director of Nursing

What are the qualifications/skills needed?

• Proven experience in Administration/Payroll(required)
• Relevant qualification in Office Administration
• Excellent knowledge of MS Office
• The ability toprioritise and multitask, with excellent time management skills
• Outstanding attention to detail
• Ability to deal withseveral things concurrently and deal with changing priorities
• Excellent communication and interpersonal skills
• Fluent in both oral and written English

All posts are subject to satisfactory references, medical and Garda vetting.

Note

This job description is intended to give the post holder an appreciation of the role and the range of duties, it does not attempt to detail every activity. Given the nature of the work, it must be stressed that maximum flexibility is required to work in the nursing home. Specific tasks and objectives will be agreed with the post holder periodically by the Director of Nursing.