Center Administrator

Genesis Healthcare Ireland; Wicklow; On-site; EUR 40,000 - 58,000; Full time

Job summary

Genesis Healthcare Ireland’s Carnew Nursing Home in Wicklow seeks a Center Administrator to oversee daily finance, administration and people aspects within the home.

This full-time, on-site role handles records, resident and staff files, correspondence and general office finance administration, while remaining sensitive to residents and families in a dementia and nursing home setting.

Qualifications

• Experience with processing invoices, purchase orders and deliveries, and finance administration.
• Maintains records required under the Regulations, including the directory of residents, and ensure entries are made accurately and at the time.
• Experience of Nursing Homes Support Scheme administration.

Responsibilities

• Oversee daily finance, administration and people aspects of the home, handling records, resident and staff files, correspondence and office finance administration.
• Support the preparation of documentation for inspection, registration and variation applications.

Skills

Invoices processing

Purchase orders

Finance administration

Petty cash handling

Records management

Payroll administration

Nursing Homes Scheme administration

Minute-taking

Garda vetting handling

Education

Business administration qualification

Bookkeeping/payroll/records management qualification

Tools

Strandum HRIS

Job description

Company Description

At Genesis Healthcare Ireland, we believe great care is about far more than clinical support. It is about relationships, belonging, community, comfort and helping every person continue to live a meaningful and fulfilling life.

We provide nursing home, dementia and specialist support services across Ireland through communities that are warm, welcoming and deeply person centred. Our teams work closely with residents, families and local communities to create environments where people feel respected, valued, safe and truly at home.

Carnew Nursing Home

is situated in the scenic countryside of Carnew Village, Co. Wicklow.

Our purpose-built home accommodates up to 90 residents and is committed to delivering the highest level of senior care services.

Role Description

The Center Administrator is a full-time, on-site role based in Carnew. Co Wicklow, responsible for overseeing the daily finance, administration and people aspects of the home, holding responsibility for records, resident and staff files, correspondence, finance administration and the smooth running of the office.

Although this is not a care role, the postholder works in the home of the people we support and is often the person our teams speak to most. Warmth, courtesy and a willingness to listen are part of the job

Previous experience and requirements of the role :

• Experience with processing invoices, purchase orders and deliveries, and finance administration.
• Manages petty cash and resident personal monies in line with policy, keeping records that reconcile exactly and are independently checked.
• Experience with resident billing and the Nursing Homes Support Scheme administration, including liaison with families on account matters.
• Maintains accurate occupancy and admissions records.
• Understanding of payroll administration, including the accurate submission of hours worked and leave taken, previous experience with Strandum HRIS usage an advantage.
• Maintains the records required under the Regulations, including the directory of residents, and ensure entries are made accurately and at the time.
• Maintain complete personnel files for every member of staff, including contract, Garda vetting, references, qualifications and evidence of professional registration, and alert the Person in Charge and alert Genesis Healthcare HR to any gap before a person commences work.
• Maintain the training record for the centre and prompt managers ahead of expiring certification.
• Maintain a diary of expiry dates for employment permits, professional registration, insurance and statutory servicing certificates.
• Maintain resident records and files securely and in line with retention and data protection requirements.
• Support the preparation of documentation for inspection, registration and variation applications.

Qualifications:

A relevant qualification in business administration, office administration or a related discipline, or equivalent demonstrable experience in a healthcare, nursing home or similar setting.

Substantial experience in an administrative role, including responsibility for records and correspondence.

Experience of basic finance administration such as invoicing, petty cash or purchase orders.

Finance for non finance managers attended or similar, is desirable

Exceptional accuracy and attention to detail.

Absolute discretion in handling confidential information.

Strong organisational skills and the ability to hold many small deadlines without losing any of them.

Warmth and professionalism with residents, families and visitors.

Evidence of entitlement to work in Ireland.

A qualification in bookkeeping, payroll or records management.

Experience in a healthcare, residential care or other regulated environment.

Experience of Nursing Homes Support Scheme administration.

Experience of minute-taking at formal meetings.